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2018 Q2 RMWB Strategic Plan Progress Report

To use the Strategic Priority Progress Chart, click one of the four key strategic priorities to view the strategies and initiatives; hover over the strategies and initiatives to see the progress update information. Click on the strategy and initiatives to see the relevant section in the Strategic Priority Progress Report (also viewable by scrolling down).

Strategic Priority Progress Chart

STRATEGY/
INITIATIVE
Fiscal Responsibility Progress
• On May 8, 2018 the 2018 – 2020 Fiscal Management Strategy was presented to Council along with the 2018 Tax Rate Bylaw. The Tax Rate Bylaw was adopted by Council.
Next Steps
Status
Completed
Shared Services Progress
• On May 30, 2018 – the CAO announced to the organization that a Shared Services Model with RRC has been adopted for the areas of Human Resources, Communications and Safety.
Next Steps
• Review shared services opportunities with Wood Buffalo Regional Library.
• Plan for Wood Buffalo Economic Development Corporation shared services support.
Status
On Target
Budgets and Financial Plans Progress • The First Quarter Financial Performance Report was presented to Council on May 8th and accepted as information.
Next Steps
• The Second Quarter Financial Performance Report is scheduled to be presented to Council on August 28th.
• 2019 budget plans have been submitted to Administration for preparation.
Status
On Target
Asset Management Progress
• Asset Management Plan (AMP) for service areas:
o Most data related to assets has been collected.
o Drafting AMP documents has begun for Fleet and is complete for Transportation.
o Data collection is ongoing for Facilities, Water Treatment, Wastewater Treatment and Parks; drafting of AMP document has not started yet.
o Data collection is complete for underground utilities (UGS), drafting of AMP document will begin soon.
o Overall RMWB data collection is about 90% complete.
o Introduction to Asset Management was presented to Council in June 2018.
• Working in collaboration with Engineering and serving on internal working group
Next Steps
• AMP – complete data collection by July 31 for all service areas.
• AMP – delivery by end of Q3.
• Implementation Plan, Monitoring and Improvement Plan – delivery by end of Q4.
• Overall Project is still on schedule.
• Attend formal meetings throughout the remainder of 2018 and contribute to overarching asset management strategy and implementation.
Status
On Target
Developing Our People Progress
• Launched unionized performance management/feedback initiatives, including delivery of mandatory training for Supervisors with unionized direct reports.
• Development of succession plan strategy for approval by the CAO.
• Continued to remove barriers to work experience opportunities through collective bargaining.
• Implemented a shared service model with RRC.
Next Steps
• Continue to reinforce performance management and train new Supervisors
• Meet with each business unit to better understand internal talent and develop.
• Ratification of Collective Agreement occurred on July 30 & 31/18. Commence implementation training of newly agreed to language to HR and Leaders.
• Collective bargaining continues with IAFF & RRC.
• Continue to look for ways to improve efficiencies with shared service model.
Status
On Target
Foster equality, diversity and inclusion in the region Progress
• Legal Services investigated the Moccasin Flats issue and presented to Council.

Diversity & Inclusion:
• Wood Buffalo Diversity and Inclusion Community Plan 2017-2022 Workbook finalized and launched
• Conducted a Panel presentation at the Alberta Urban Municipalities Association’s Come Together Alberta conference
• Continued development of Inclusive Business Program with funding from the Alberta Human Rights Commission’s Human Rights Education and Multiculturalism Fund
• Continued participation in provincial pilot project Coalitions Creating Equity and development of local model with funding from the Alberta Human Rights Commission’s Human Rights Education and Multiculturalism Fund

Adopt aging and dignity practices:
• Membership pending for the Global Network of Age Friendly Communities

Community Plan to end Homelessness (“CPH”):
• Point-in-Time (PIT) Count took place on April 11-12.
• National 20,000 Homes campaign (an initiative focused on ending chronic homelessness) continues to collect data for the online tracking system. A By-Name List has been created as one of the initial stages for Coordinated Access intake systems and training of initial staff has taken place.
• The 7-year update on the “Heading Home: The Right Thing to Do – 10 Year Plan to End Homelessness 2010-2020” was released in the spring of 2018.
• Hosted the Heading Home BBQ on June 22 to promote inclusion of the homeless population
• Facilitated the Rent Smart program course on June 7 to give clients the tools for successful tenancy.

Poverty Reduction:
• Poverty Profile being finalized with feedback from the local Poverty Reduction network
• Poverty Reduction Network held a Poverty Simulation in the community on April 16th.

Next Steps
• A Public Inquiry is being requested by the Mayor.

Diversity & Inclusion:
• RACIDE to continue to support implementation of the Diversity and Inclusion Community Plan in collaboration with government, businesses, community organizations, etc.
• Coalitions Creating Equity initiative to hold community café on human rights, hate, and discrimination in our region
• Partner with Pride YMM to support annual Pride Celebration
• Form a community advisory committee to support the development of the Inclusive Business Program

Adopt aging and dignity practices:
• ACOA is moving forward in developing age friendly initiatives and workplan for 2019.

Community Plan to end Homelessness (“CPH”):
• The April Point-in-Time (PIT) Count highlights were released in July. A detailed report will be released in the coming months.
• The 8-year update is currently in the data collection phases and a full report is expected to be released in the late Q3.
• Further Rent Smart courses to be scheduled for Q3

Poverty Reduction:
• Another Poverty Simulation will be scheduled in September to raise awareness in the community on the issue of Poverty.

Status
On Target
Accessibility Progress
• Public Rural Facilities focused on for the beginning of the year. Most of the Rural Facility Assessment are completed and we are working to address issues identified for older buildings. Remainder of Facility Assessments will continue to be undertaken throughout 2018 and into 2019.
Next Steps
• Assessments will be completed to meet building code changes and requirements as well as Barrier Free Access and reviewing accessibility for vulnerable sector related to aging population. Prioritization will be on public facing buildings.
Status
On Target
Intergovernmental Relations Progress
• External CSR process review has been completed and is under review internally. This will help inform the role of the intergovernmental relations function in the department.
• A Standard Operating Procedure has been developed for working with
Provincial and Federal partners when requests come for meetings or to host events.
• A log of advocacy issues is being developed to capture areas of concern for Council. The document identifies issue, government agency involved, and actions that have taken place.
Next Steps
• Implementation of recommendations for intergovernmental relations found in CSR process review in Q3.
Sharing advocacy issue document with Council and continued updating of document.
Status
On Target
Partnerships with Social Profits Progress
• Social Sustainability Plan was finalized and the report was adopted by Council.
• Working towards implementation with the stakeholder group/implementation team.
• Document has been sent to all relevant internal departments to review and incorporate into any aligned department initiatives.
Next Steps
• The Project Advisory Committee (PAC) for the Social Sustainability Plan will transition to a stewardship committee to begin the implementation of the plan.
• Ensure that the plan continues to be community driven, review and analyze feedback as received and ensure outcomes are met.
Status
On Target
Implement Lessons Learned (2016 Wildfire Review) Progress
• The Emergency Management Bylaw passed on May 22, 2018.
• The Regional Emergency Management Plan (REMP) was approved.
• FireSmart was integrated into Regional Emergency Services to address wildfire hazards and mitigate risk in the region.
• A comprehensive progress update on each recommendation is planned for later this year. Currently, tasks due in 2018 are 55% complete
Next Steps
• Commence implementation of the governance identified in the EM Bylaw.
• Publicly share the REMP.
• Phase II of the Community Resiliency Strategy is being coordinated to address the majority of remaining recommendations from KPMG’s Lessons Learned Report.
Status
On Target
Wildfire Recovery Progress
• Assessment of damage to municipal greenspace draft document was received by the consultant.
• Assessment of damage to sidewalks, roads, and curbs is underway by the consultant and a pre-qualification for contractors was completed and a tender package will be prepared once the assessment is complete.
• Work continues on the firebreak and trail restoration project. Trails are being aligned farther out to meet privacy concerns of the adjacent residents.
• Erosion Control project underway by the consultant to identify areas of immediate concern.
• Compensation to Firebreak homes (bulldozed or water bombing) continues.
Next Steps
• Design Build RFP for the playgrounds is underway.
• Tender for the repairs to sidewalks, roads, and curbs will be completed once the assessment is complete.
• Negotiations to occur with the Government of Alberta for funding on the damages to greenspace, sidewalks, roads, and curbs.
• Transition planning continues, so that transition occurs in Q4 2018.
• RFT for contractor for erosion control work to be awarded in Q3.
Status
On Target
Public Engagement Strategy Progress
• Feedback into Public Engagement Framework incorporated and under further review.
• Citizen Satisfaction Survey completed and data now under review.
• Communications & Stakeholder Relations have worked with IT to develop an RFP to secure an online engagement platform. Expect posting of RFP in Q3.
• Ongoing engagements, which have included over Q2: Cannabis legislation, Winter Maintenance Zones, Land Use Bylaw, and Here For You Recovery open houses related to Insurance, Firebreak, and Encroachment.
Next Steps
• Final review of Public Engagement Framework with a roll out late Q3/into Q4.
• Citizen Satisfaction results presented to Council in Q3.
• RFP for online engagement platform posted and awarded late Q3/early Q4.
• Some forecasted engagements: Cannabis bylaw education, Land Use Bylaw, and Property Encroachment.
Status
On Target
Youth Progress
Mayor’s Advisory Council on Youth (MACOY)
• Additional Community partners have been engaged to support the 2018/2019 MACOY season.
• Recruitment presentations were conducted at all high schools and youth-serving organizations for MACOY.
• Fort McKay is now a part of MACOY for the 2018/2019 MACOY season.
• Youth engagements for the Recovery Grant have concluded. Nearly 300 youth were engaged throughout the region.
Next Steps
Mayor’s Advisory Council on Youth (MACOY)
• MACOY recruitment presentations will continue in youth-serving organizations until August 1st.
• MACOY applications to close on August 3rd, and Council selections to be made by August 17th.
• MACOY mentors will assist Fort McKay Mentors to develop their youth council.
• Expansion of the MACOY program to proceed September 2018.
• Youth Recovery Engagement report to be completed.
Status
On Target
Whistleblower Initiative Progress
• Whistleblower Directive redrafted.
• Workshop held with Council in April to determine direction.
Next Steps
• Finalize amendments and update Whistleblower Directive.
• Bring revised Whistleblower Directive to Council for approval.
• Public report and communication of Whistleblower Directive amendments.
Status
Delayed
STRATEGY/INITIATIVE
Encourage Development in the Downtown Progress
• Prepared an RFP to solicit development proposals for the Sports and Entertainment Centre lands
• Facilitating permits for downtown developments
Next Steps
• Review submitted proposals for the RFP and select proponent(s)
• Continue managing permits in the downtown and guide applicants through the permit review process. Negotiate with developers to reach a mutually agreeable development proposal.
Status
On Target
Establish Municipal Land Inventory Progress
• A complete and comprehensive evaluation was completed by Land Admin of all Municipal assets and land. This included mapping and distinguishing what
each particular parcel of land is used for in its current state. We also are able to pull all book values for each parcel should it be required. We also have a data base of what environmental impacts may be present on high risk parcels with respect to potential contamination.
Next Steps

Status
Completed
Incentives to Update Store Fronts Progress
• Prepared an Incentives report to research possible incentives available for use.
Researched approaches taken by mid and large-sized cities throughout Canada.
Next Steps
• Determine which incentives are best suited to fit Council’s goals. Design a framework that provides
a breakdown and description of the suite of incentives. Explore approaches for how best to offer the incentives to developers.
Status
On Target
Clear Land Use Plans and Regulations Progress
• Presented the Fort Chip ASP to Council for adoption on May 1, 2018
• Presented cannabis regulations to Council for adoption on July 9, 2018
• Updating the Land Use Bylaw
• Developed (and continually improving) a public engagement plan for the rural and urban areas as part of the Land Use Bylaw update project.
Next Steps
• A complete set of Standard Operating Procedures exists in Land Administration as live documents. We update these "SOP's"
continually to ensure regulatory compliance. I will be initiating a land use frame work going forward that will allow us to standardize our uses of Municipal property.
Status
Completed
Riverfront Master Planning & Revitilization Progress
• Working with Public Works and Engineering to upgrade a trail along the Clearwater River
• Preparing background work needed to inform the rezoning of some riverfront parcels to Parks & Recreation.
Next Steps
• Provide support and feedback to Public Work, participate in working group during all stages of the project.
• Identify what amendments need to take place to ensure the new zoning achieves the Waterfront Steering Committee’s recommendations. Draft council report and bring recommended amendment(s) to Council.
Status
On Target
Review Municipal Development Plan Progress
• Prepared a draft charter for senior management review.
• Prepared an updated list of stakeholders to be engaged.
• Developing neighbourhood profiles to provide a foundation for policy development.
Next Steps
• Temporarily put MDP work on hold to focus efforts on downtown revitalization. This includes drafting a new downtown Area Redevelopment Plan,
establishing a range of development incentives, and implementing major projects such as the development of the former arena lands.
Status
Delayed
Aging in Place Facility Progress
• Wood Buffalo Housing Development Corporation (WBHDC) is conducting
a housing needs assessment for seniors and low income.
• The ground-breaking ceremony for the Willow Square Continuing Care construction site was held on April 20, 2018. Construction is underway.
Next Steps
• Continuing to support the AOAC.
Status
On Target
STRATEGY/INITIATIVE
Work with Industry and Suppliers – Fly In, Fly Out Progress
• Economic Development is working with the Chamber of Commerce to
establish an Attraction Retention Committee.
• Chamber of Commerce, in collaboration with Economic Development and GOA has partnered to address recommendations in Labour Study.
Next Steps
• Stakeholder meeting to develop priorities for the for committee Q3.
• Prepare application for funding Q3.
• Roll out of “Be the One” campaign scheduled for Q4.
Status
On Target
Business Attraction and Incentives Progress
• CILUS & Retail Market Analysis complete.
• Tourism Northern Lights Investment Prospectus to be complete in Q3.
• Oil Sands Trade Show.
• Site Selector Tool.
• In cooperation with Economic Development, oversaw the creation of an updated Retail Market Analysis (as part of the Commercial and Industrial Land Use Study), which outlines a strategy for attracting new retailers.
Next Steps
• Work with Communications to develop marketing materials and roll out a communications plan for report (Q3).
• Tourism will present Investment Prospectus to stakeholders.
• Work with Oil Sands Trade show to exhibit a networking space hosted with community stakeholders (Q3).
• Formulate scope of work to develop site selector tool for region.
Status
On Target
Small Business Incubator Progress
• Economic Development continues working with regional stakeholders to develop the Regional Innovation Network and its priorities.
Next Steps
• Assist in hiring a Technology Development Advisor.
• Continue to work with Steering committee on development of a strategic plan.
Status
Delayed
Economic Gardening and Pop Up Stores Progress
• Economic Development secured funding for Business Link to operate in the region for a two-year period to support the growth and development of entrepreneurs in the region.
• Secured funding from Canadian Red Cross (CRC) to provide programs developed to support businesses through the recovery process.
Next Steps
• Economic Development continues work with Business Link and other community stakeholders to provide programming support to local business community.
• Launch CRC programs: Group Programming, Keyano College Voucher Program and CMC Business Coaching Program.
Status
On Target
Shop Local Program Progress
• Economic Development continues to provide free marketing programming to support local business community.
• Secured Procurement Workshop for the local business community.
• Economic Development partnered with Willow Lake Community Association and hosted the first annual Business Trade Show in Anzac.
Next Steps
• Research existing shop local programs and establish benchmarks.
• Market, promote and execute procurement workshop.
• Budget for annual event.
Status
On Target
Support Arts and Culture Progress

• 2018 Winter Games Successfully Hosted
o Economic Impact Assessment mostly completed, waiting for host society to complete audit to determine legacy funds.

• Wood Buffalo Regional Arts & Culture Master Plan
o Advisory Committee meeting monthly.
o Consultant has been hired to support completion of plan.
o Currently completing analysis of current state.

• Comprehensive, multi-year public art plan and implementation guide on schedule beginning Q4.
• Artist in Residency successful completion for 2018.
• Street Banner Program successfully implemented in spring and summer.
• Art in Motion successfully completed two showcases at McMurray Experience.

Next Steps

• 2018 Winter Games
o Economic Impact Assessment and Legacy funds to be presented to council Early Fall.

• Wood Buffalo Regional Arts & Culture Master Plan
o selection and prioritization, action and implementation and performance measurement to be completed as next steps (will include community engagement across the region).
o on-schedule to be completed and presented to council Q1 2019.

• Adoption of the plan by Public Art Committee and Council to be initiated in Q4 2018.
• Artist in Residency is an annual program.
• Street Banner Program Winter Implementation.
• Art in Motion is annual program.
Status
Delayed
STRATEGY/INITIATIVE
Truth and Reconciliation Commission Calls to Action Progress
• Completion of Alpha Module One (Indigenous Awareness).
• Delivered TRC workshop to RMWB staff.
• Re-engaged Steering Committee presenting the committee charter, draft Municipal Response to TRC Calls to Action, TRC timeline matrix and TRC Workshop PowerPoint presentation.
• Released Call for Art to public that represent the Calls to Action.
Next Steps
• Completion of Beta for Module One (Indigenous Awareness).
• Continued development of Module Two (TRC).
• Circulate the draft Municipal Response to TRC Calls to Action to Indigenous partners and internal departments.
• Engage Indigenous partners on draft Municipal Response to TRC Calls to Action.
Status
On Target
Indigenous Consultation Progress
• Engaged with Government of Alberta Aboriginal Consultation Office.
• Engaged with First Nation and Métis consultation contacts.
• Developed Internal Consultation Committee Charter.
• Consultation report drafted for RMWB internal stakeholders provided to Legal Services for review.
Next Steps
• Engage with Indigenous, First Nation and Métis representatives.
• Disseminate consultation report to internal stakeholders.
Status
On Target
Delivery of Water and Sewer Servicing Progress
Design and Construction for Rural Water and Sewer Servicing Program is taking place simultaneously. The work in each community is divided into various contracts.
A) Progress Update – Design:
• ANZAC:
o Lift Station design 100% complete.
o Service connection design is at 30%.
• CONKLIN:
o Design for Water and Sewer Installation on Christina Lake Dr. and Father Mercredi Tr. and 2 packaged Lift Stations is at 60%.
o Service connection design is at 20% complete.
• DRAPER (Delayed):
o Road Design 90% complete.
o Water & Sewer 50% complete.
o Service connection design is at 50% complete.
o Community Engagement took place on June 11, 2018. Communications and Engineering departments are working on follow-up actions.
• GREGOIRE LAKE ESTATE (GLE):
o Land acquisition from First Nation & private land owners is in process.
o Design for Force Main GLE to Anzac‐ in South Utility Corridor (SUC) is at 60% complete.
o Service Connection Design is at 30% complete.
• JANVIER:
o Design for Janvier Lagoon and outfall pipe is at 60% complete and waiting for AEP approval to build a new lagoon.
o Service connection design is at 50%.
• SAPRAE CREEK:
o Service connection design is at 70%.
B) Progress Update – Construction:
• ANZAC:
o ANC Contract #1: Lift Stations - will be tendered late in 2018.
o ANC Contract #2: Construction of water and sewer up to the property line along with road reconstruction – in progress with a completion date Nov 2019.
• CONKLIN:
o CLN Contract #1: Sanitary Sewer on Northland Drive - Completed.
o CLN Contract #2: Construction on Two Lift Stations – in progress with completion date Nov 2018.
o CLN Contract #3: Construction of water and sewer up to property line along with road reconstruction on Pine Lane and Poplar Dr. – in progress with completion date Nov 2019.
• DRAPER:
o Currently under design.
o Community Engagement took place on June 11, 2018. Communications and Engineering departments are working on follow-up actions.
• JANVIER:
o Janvier Contract #1: Construction of water and sewer up to the property line along with road reconstruction – in progress and will be completed by the end of 2018/July 2019.
o Janvier Contract #2: Construction of Lagoon is at 60% design and waiting for AEP approval to build a new lagoon.
• GREGOIRE LAKE ESTATE (GLE):
o GLE Contract #1: Construction of water and sewer up to the property line along with road reconstruction, construction in progress; scheduled to be completed by end of 2018/July 2019.
o GLE Contract #2: Construction of water reservoir, pumphouse and lift station.
o Contract #3: Construction of force-main from GLE to Anzac start late 2018.
• SAPRAE CREEK ESTATES (SCE):
o Contract #1: Construction of water and sewer up to the property line along with road reconstruction started and will be completed by July 2019.
o Contract #2: Construction of force-main and gravity main from SCE to Airport Sanitary System - the contract is awarded, construction to commence in October to be completed in July 2019.
Next Steps
• Follow-up on Draper Community Engagement.
• Assessment of project/program risks to continue.
• Assessment of cost of service connection, subsequent preparation of budget requirement and its presentation to Council for approval.
Status
On Target
Amalgamation Review Progress
• Organized meeting with CAO and Rural Coalition to discuss review and the development of the scope on April 30, 2018.
• Developed draft RFP for Third Party Amalgamation Review. Provided to the CAO for review.
• Met on May 29, 2018 with Deputy CAO, Director of Communications and Stakeholder Relations, Director of Financial Services to discuss scope and the customer service survey.
Next Steps
• Teleconference with Rural Coalition.
• Scope Development.
Status
On Target
Emergency Management Progress
• Recently recruited Program Coordinator is collaborating with each agreeable community champion to develop prevention and mitigation programs.
• Updates to the community level HRVAs tendered; a regular review process of HRVAs is detailed in the REMP.
Next Steps
• Review draft rural prevention and mitigation programs.
• Complete HRVA updates.
Status
On Target
Inclusion and Partnerships (Rural Coalition) Progress
Collaborated with Legislative Services to host RMWB Council meeting in Fort Chipewyan presenting a TRC Update.
• Held 9 open houses throughout the region.
• Collaborated with community associations to support the delivery of 18 activities (WB Library, Conklin Community Association, Sekweha, Anzac FCSS, Seniors Month Committee, Schools, Artist in Residency).
• Delivered 44 activity opportunities for rural residents (seniors activity days, youth field trips, gardening, baseball, beading, nature walks).
• Supported coordination of community events including Treaty Days and Métis Days.
Next Steps
• Support coordination of community events.
• Finalize Rural Newsletter procedures.
• Collaborate with the Regional Recreation Corporation of Wood Buffalo for the Conklin Multiplex grand opening.
• Finalize Rural Engagement Strategy project overview.
Status
On Target
Advocate for Rural and Indigenous communities Progress
• Provided support to Conklin Homelessness Committee for a Hamlet Homelessness Estimate to take place in the community.
Next Steps
• Set up community task forces for Rural Homelessness Estimates in Fort Chipewyan, Janvier, Anzac and Fort McKay.
Status
On Target
Transportation Strategy Progress
• Awarded the preliminary engineering of egress routes for the rural areas to a consultant.
• Clearwater Drive:
o between Riedel and Hardin Street is 60% complete and is still under construction.
o between Hardin Street and Morrison Street is 40% complete and is still under construction.
• On-Street Parking Study has been completed.
• Secondary Egress Road (previously Saline Creek Parkway) – detailed design has already been awarded with land acquisition to be completed first before any other tasks.
• Administration is working with the Province regarding the reimbursement of funds.
• Transit – Bus Bay Turnout & Transit Shelters on Thickwood Boulevard and Confederation Way - detailed design is 95% complete.
• Transit Facility – Construction contract has been awarded.
Next Steps
• Complete egress routes by the end of 2018.
• Completion of Clearwater Drive construction by end of 2018.
• On-Street Parking Study presentation to Council September 2018.
• Complete land acquisition for Secondary Egress Road.
• Continue working with Province.
• Construction contract by Bus Bay Turnout will be awarded in 2018.
• Construction of Transit Facility will start in 2018.
Status
On Target
Rural Operational Efficiencies & Cost Savings Progress
• Successfully merged Environmental Services with Public Works.
• Created Rural Operations Team reporting from Anzac including personnel from roads, environment and parks.
Next Steps
• Continue to explore opportunities for efficient delivery of core services while ensuring fiscal responsibility.
• On schedule for completion in alignment with year-end and 2019 budget cycle.
Status
Delayed

 

Strategic Priority Progress Report

STRATEGY
/INITIATIVE

PROGRESS

NEXT STEPS

STATUS

Strategic Priority #1: Responsible Government

1a – Fiscal Responsibility
• On May 8, 2018 the 2018 – 2020 Fiscal Management Strategy was presented to Council along with the 2018 Tax Rate Bylaw. The Tax Rate Bylaw was adopted by Council.

Completed

1b – Shared Services

 

• On May 30, 2018 – the CAO announced to the organization that a Shared Services Model with RRC has been adopted for the areas of Human Resources, Communications and Safety.
• Review shared services opportunities with Wood Buffalo Regional Library.
• Plan for Wood Buffalo Economic Development Corporation shared services support.

On Target

1c – Budgets and Financial Plans

 

• The First Quarter Financial Performance Report was presented to Council on May 8th and accepted as information.
• The Second Quarter Financial Performance Report is scheduled to be presented to Council on August 28th.
• 2019 budget plans have been submitted to Administration for preparation.

On Target

1d – Asset Management

 

• Asset Management Plan (AMP) for service areas:
o Most data related to assets has been collected.
o Drafting AMP documents has begun for Fleet and is complete for Transportation.
o Data collection is ongoing for Facilities, Water Treatment, Wastewater Treatment and Parks; drafting of AMP document has not started yet.
o Data collection is complete for underground utilities (UGS), drafting of AMP document will begin soon.
o Overall RMWB data collection is about 90% complete.
o Introduction to Asset Management was presented to Council in June 2018.
• Working in collaboration with Engineering and serving on internal working group
• AMP – complete data collection by July 31 for all service areas.
• AMP – delivery by end of Q3.
• Implementation Plan, Monitoring and Improvement Plan – delivery by end of Q4.
• Overall Project is still on schedule.
• Attend formal meetings throughout the remainder of 2018 and contribute to overarching asset management strategy and implementation.

On Target

1e – Developing Our People

 

• Launched unionized performance management/feedback initiatives, including delivery of mandatory training for Supervisors with unionized direct reports.
• Development of succession plan strategy for approval by the CAO.
• Continued to remove barriers to work experience opportunities through collective bargaining.
• Implemented a shared service model with RRC.
• Continue to reinforce performance management and train new Supervisors
• Meet with each business unit to better understand internal talent and develop.
• Ratification of Collective Agreement occurred on July 30 & 31/18. Commence implementation training of newly agreed to language to HR and Leaders.
• Collective bargaining continues with IAFF & RRC.
• Continue to look for ways to improve efficiencies with shared service model.

On Target

1f – Foster equality, diversity and inclusion in the region

 

• Legal Services investigated the Moccasin Flats issue and presented to Council.

Diversity & Inclusion:
• Wood Buffalo Diversity and Inclusion Community Plan 2017-2022 Workbook finalized and launched
• Conducted a Panel presentation at the Alberta Urban Municipalities Association’s Come Together Alberta conference
• Continued development of Inclusive Business Program with funding from the Alberta Human Rights Commission’s Human Rights Education and Multiculturalism Fund
• Continued participation in provincial pilot project Coalitions Creating Equity and development of local model with funding from the Alberta Human Rights Commission’s Human Rights Education and Multiculturalism Fund

Adopt aging and dignity practices:
• Membership pending for the Global Network of Age Friendly Communities

Community Plan to end Homelessness (“CPH”):
• Point-in-Time (PIT) Count took place on April 11-12.
• National 20,000 Homes campaign (an initiative focused on ending chronic homelessness) continues to collect data for the online tracking system. A By-Name List has been created as one of the initial stages for Coordinated Access intake systems and training of initial staff has taken place.
• The 7-year update on the “Heading Home: The Right Thing to Do – 10 Year Plan to End Homelessness 2010-2020” was released in the spring of 2018.
• Hosted the Heading Home BBQ on June 22 to promote inclusion of the homeless population
• Facilitated the Rent Smart program course on June 7 to give clients the tools for successful tenancy.

Poverty Reduction:
• Poverty Profile being finalized with feedback from the local Poverty Reduction network
• Poverty Reduction Network held a Poverty Simulation in the community on April 16th.

• A Public Inquiry is being requested by the Mayor.

Diversity & Inclusion:
• RACIDE to continue to support implementation of the Diversity and Inclusion Community Plan in collaboration with government, businesses, community organizations, etc.
• Coalitions Creating Equity initiative to hold community café on human rights, hate, and discrimination in our region
• Partner with Pride YMM to support annual Pride Celebration
• Form a community advisory committee to support the development of the Inclusive Business Program

Adopt aging and dignity practices:
• ACOA is moving forward in developing age friendly initiatives and workplan for 2019.

Community Plan to end Homelessness (“CPH”):
• The April Point-in-Time (PIT) Count highlights were released in July. A detailed report will be released in the coming months.
• The 8-year update is currently in the data collection phases and a full report is expected to be released in the late Q3.
• Further Rent Smart courses to be scheduled for Q3

Poverty Reduction:
• Another Poverty Simulation will be scheduled in September to raise awareness in the community on the issue of Poverty.

On Target

1g – Accessibility

 

• Public Rural Facilities focused on for the beginning of the year. Most of the Rural Facility Assessment are completed and we are working to address issues identified for older buildings. Remainder of Facility Assessments will continue to be undertaken throughout 2018 and into 2019.
• Assessments will be completed to meet building code changes and requirements as well as Barrier Free Access and reviewing accessibility for vulnerable sector related to aging population. Prioritization will be on public facing buildings.

On Target

1h – Intergovernmental Relations

 

• External CSR process review has been completed and is under review internally. This will help inform the role of the intergovernmental relations function in the department.
• A Standard Operating Procedure has been developed for working with
Provincial and Federal partners when requests come for meetings or to host events.
• A log of advocacy issues is being developed to capture areas of concern for Council. The document identifies issue, government agency involved, and actions that have taken place.
• Implementation of recommendations for intergovernmental relations found in CSR process review in Q3.
Sharing advocacy issue document with Council and continued updating of document.

On Target

1i – Partnerships with Social Profits

 

• Social Sustainability Plan was finalized and the report was adopted by Council.
• Working towards implementation with the stakeholder group/implementation team.
• Document has been sent to all relevant internal departments to review and incorporate into any aligned department initiatives.
• The Project Advisory Committee (PAC) for the Social Sustainability Plan will transition to a stewardship committee to begin the implementation of the plan.
• Ensure that the plan continues to be community driven, review and analyze feedback as received and ensure outcomes are met.

On Target

1j – Implement Lessons Learned (2016 Wildfire Review)

 

• The Emergency Management Bylaw passed on May 22, 2018.
• The Regional Emergency Management Plan (REMP) was approved.
• FireSmart was integrated into Regional Emergency Services to address wildfire hazards and mitigate risk in the region.
• A comprehensive progress update on each recommendation is planned for later this year. Currently, tasks due in 2018 are 55% complete
• Commence implementation of the governance identified in the EM Bylaw.
• Publicly share the REMP.
• Phase II of the Community Resiliency Strategy is being coordinated to address the majority of remaining recommendations from KPMG’s Lessons Learned Report.

On Target

1k – Wildfire Recovery

 

• Assessment of damage to municipal greenspace draft document was received by the consultant.
• Assessment of damage to sidewalks, roads, and curbs is underway by the consultant and a pre-qualification for contractors was completed and a tender package will be prepared once the assessment is complete.
• Work continues on the firebreak and trail restoration project. Trails are being aligned farther out to meet privacy concerns of the adjacent residents.
• Erosion Control project underway by the consultant to identify areas of immediate concern.
• Compensation to Firebreak homes (bulldozed or water bombing) continues.
• Design Build RFP for the playgrounds is underway.
• Tender for the repairs to sidewalks, roads, and curbs will be completed once the assessment is complete.
• Negotiations to occur with the Government of Alberta for funding on the damages to greenspace, sidewalks, roads, and curbs.
• Transition planning continues, so that transition occurs in Q4 2018.
• RFT for contractor for erosion control work to be awarded in Q3.

On Target

1l – Public Engagement Strategy

 

• Feedback into Public Engagement Framework incorporated and under further review.
• Citizen Satisfaction Survey completed and data now under review.
• Communications & Stakeholder Relations have worked with IT to develop an RFP to secure an online engagement platform. Expect posting of RFP in Q3.
• Ongoing engagements, which have included over Q2: Cannabis legislation, Winter Maintenance Zones, Land Use Bylaw, and Here For You Recovery open houses related to Insurance, Firebreak, and Encroachment.
• Final review of Public Engagement Framework with a roll out late Q3/into Q4.
• Citizen Satisfaction results presented to Council in Q3.
• RFP for online engagement platform posted and awarded late Q3/early Q4.
• Some forecasted engagements: Cannabis bylaw education, Land Use Bylaw, and Property Encroachment.

On Target

1m – Youth

 

• Additional Community partners have been engaged to support the 2018/2019 MACOY season.
• Recruitment presentations were conducted at all high schools and youth-serving organizations for MACOY.
• Fort McKay is now a part of MACOY for the 2018/2019 MACOY season.
• Youth engagements for the Recovery Grant have concluded. Nearly 300 youth were engaged throughout the region.
• MACOY recruitment presentations will continue in youth-serving organizations until August 1st.
• MACOY applications to close on August 3rd, and Council selections to be made by August 17th.
• MACOY mentors will assist Fort McKay Mentors to develop their youth council.
• Expansion of the MACOY program to proceed September 2018.
• Youth Recovery Engagement report to be completed.

On Target

1n - Whistleblower Initiative

 

• Whistleblower Directive redrafted.
• Workshop held with Council in April to determine direction.
• Finalize amendments and update Whistleblower Directive.
• Bring revised Whistleblower Directive to Council for approval.
• Public report and communication of Whistleblower Directive amendments.

Delayed

Strategic Priority #2: Downtown Revitalization

2a –Encourage Development in the Downtown

 

• Prepared an RFP to solicit development proposals for the Sports and Entertainment Centre lands
• Facilitating permits for downtown developments
• Review submitted proposals for the RFP and select proponent(s)
• Continue managing permits in the downtown and guide applicants through the permit review process. Negotiate with developers to reach a mutually agreeable development proposal.

On Target

2b –Establish Municipal Land Inventory

 

• A complete and comprehensive evaluation was completed by Land Admin of all Municipal assets and land. This included mapping and distinguishing what each particular parcel of land is used for in its current state. We also are able to pull all book values for each parcel should it be required. We also have a database of what environmental impacts may be present on high risk parcels with respect to potential contamination.

Completed

2c – Incentives to Update Store Fronts

 

• Prepared an Incentives report to research possible incentives available for use.
Researched approaches taken by mid and large-sized cities throughout Canada.
• Determine which incentives are best suited to fit Council’s goals. Design a framework that provides a breakdown and description of the suite of incentives. Explore approaches for how best to offer the incentives to developers.

On Target

2d – Clear Land Use Plans and Regulations

 

• Presented the Fort Chip ASP to Council for adoption on May 1, 2018
• Presented cannabis regulations to Council for adoption on July 9, 2018
• Updating the Land Use Bylaw
• Developed (and continually improving) a public engagement plan for the rural and urban areas as part of the Land Use Bylaw update project.
• A complete set of Standard Operating Procedures exists in Land Administration as live documents. We update these "SOP's"
continually to ensure regulatory compliance. I will be initiating a land use frame work going forward that will allow us to standardize our uses of Municipal property.

Completed

2e – Riverfront Master Planning & Revitalization

 

• Working with Public Works and Engineering to upgrade a trail along the Clearwater River
• Preparing background work needed to inform the rezoning of some riverfront parcels to Parks & Recreation.
• Provide support and feedback to Public Work, participate in working group during all stages of the project.
• Identify what amendments need to take place to ensure the new zoning achieves the Waterfront Steering Committee’s recommendations. Draft council report and bring recommended amendment(s) to Council.

On Target

2f – Review Municipal Development Plan

 

• Prepared a draft charter for senior management review.
• Prepared an updated list of stakeholders to be engaged.
• Developing neighbourhood profiles to provide a foundation for policy development.
• Temporarily put MDP work on hold to focus efforts on downtown revitalization. This includes drafting a new downtown Area Redevelopment Plan,
establishing a range of development incentives, and implementing major projects such as the development of the former arena lands.

Delayed

2g – Aging in Place Facility

 

• Wood Buffalo Housing Development Corporation (WBHDC) is conducting
a housing needs assessment for seniors and low income.
• The ground-breaking ceremony for the Willow Square Continuing Care construction site was held on April 20, 2018. Construction is underway.
• Continuing to support the AOAC.

On Target

Strategic Priority #3: Regional Economic Development

3a – Work with Industry and Suppliers – Fly In, Fly Out

 

• Economic Development is working with the Chamber of Commerce to
establish an Attraction Retention Committee.
• Chamber of Commerce, in collaboration with Economic Development and GOA has partnered to address recommendations in Labour Study.
• Stakeholder meeting to develop priorities for the for committee Q3.
• Prepare application for funding Q3.
• Roll out of “Be the One” campaign scheduled for Q4.

On Target

3b – Business Attraction and Incentives

 

• CILUS & Retail Market Analysis complete.
• Tourism Northern Lights Investment Prospectus to be complete in Q3.
• Oil Sands Trade Show.
• Site Selector Tool.
• In cooperation with Economic Development, oversaw the creation of an updated Retail Market Analysis (as part of the Commercial and Industrial Land Use Study), which outlines a strategy for attracting new retailers.
• Work with Communications to develop marketing materials and roll out a communications plan for report (Q3).
• Tourism will present Investment Prospectus to stakeholders.
• Work with Oil Sands Trade show to exhibit a networking space hosted with community stakeholders (Q3).
• Formulate scope of work to develop site selector tool for region.

On Target

3c – Small Business Incubator
 

 

• Economic Development continues working with regional stakeholders to develop the Regional Innovation Network and its priorities.
• Assist in hiring a Technology Development Advisor.
• Continue to work with Steering committee on development of a strategic plan.

Delayed

3d – Economic Gardening and Pop Up Stores

 

• Economic Development secured funding for Business Link to operate in the region for a two-year period to support the growth and development of entrepreneurs in the region.
• Secured funding from Canadian Red Cross (CRC) to provide programs developed to support businesses through the recovery process.
• Economic Development continues work with Business Link and other community stakeholders to provide programming support to local business community.
• Launch CRC programs: Group Programming, Keyano College Voucher Program and CMC Business Coaching Program.

On Target

3e – Shop Local Program

 

• Economic Development continues to provide free marketing programming to support local business community.
• Secured Procurement Workshop for the local business community.
• Economic Development partnered with Willow Lake Community Association and hosted the first annual Business Trade Show in Anzac.
• Research existing shop local programs and establish benchmarks.
• Market, promote and execute procurement workshop.
• Budget for annual event.

On Target

3f – Support Arts and Culture

 

• 2018 Winter Games Successfully Hosted
o Economic Impact Assessment mostly completed, waiting for host society to complete audit to determine legacy funds.

• Wood Buffalo Regional Arts & Culture Master Plan
o Advisory Committee meeting monthly.
o Consultant has been hired to support completion of plan.
o Currently completing analysis of current state.

• Comprehensive, multi-year public art plan and implementation guide on schedule beginning Q4.
• Artist in Residency successful completion for 2018.
• Street Banner Program successfully implemented in spring and summer.
• Art in Motion successfully completed two showcases at McMurray Experience.

• 2018 Winter Games
o Economic Impact Assessment and Legacy funds to be presented to council Early Fall.

• Wood Buffalo Regional Arts & Culture Master Plan
o selection and prioritization, action and implementation and performance measurement to be completed as next steps (will include community engagement across the region).
o on-schedule to be completed and presented to council Q1 2019.

• Adoption of the plan by Public Art Committee and Council to be initiated in Q4 2018.
• Artist in Residency is an annual program.
• Street Banner Program Winter Implementation.
• Art in Motion is annual program.

On Target

Strategic Priority #4: Rural and Indigenous Communities and Partnerships

4a – Truth and Reconciliation Commission Calls to Action

 

• Completion of Alpha Module One (Indigenous Awareness).
• Delivered TRC workshop to RMWB staff.
• Re-engaged Steering Committee presenting the committee charter, draft Municipal Response to TRC Calls to Action, TRC timeline matrix and TRC Workshop PowerPoint presentation.
• Released Call for Art to public that represent the Calls to Action.
• Completion of Beta for Module One (Indigenous Awareness).
• Continued development of Module Two (TRC).
• Circulate the draft Municipal Response to TRC Calls to Action to Indigenous partners and internal departments.
• Engage Indigenous partners on draft Municipal Response to TRC Calls to Action.

On Target

4b – Indigenous Consultation

 

• Engaged with Government of Alberta Aboriginal Consultation Office.
• Engaged with First Nation and Métis consultation contacts.
• Developed Internal Consultation Committee Charter.
• Consultation report drafted for RMWB internal stakeholders provided to Legal Services for review.
• Engage with Indigenous, First Nation and Métis representatives.
• Disseminate consultation report to internal stakeholders.

On Target

4c – Delivery of Water and Sewer Servicing

 

Design and Construction for Rural Water and Sewer Servicing Program is taking place simultaneously. The work in each community is divided into various contracts.
A) Progress Update – Design:
ANZAC:
o Lift Station design 100% complete.
o Service connection design is at 30%.

CONKLIN
o Design for Water and Sewer Installation on Christina Lake Dr. and Father Mercredi Tr. and 2 packaged Lift Stations is at 60%.
o Service connection design is at 20% complete.

DRAPER (Delayed):
o Road Design 90% complete.
o Water & Sewer 50% complete.
o Service connection design is at 50% complete.
o Community Engagement took place on June 11, 2018. Communications and Engineering departments are working on follow-up actions.
GREGOIRE LAKE ESTATE (GLE):
o Land acquisition from First Nation & private land owners is in process.
o Design for Force Main GLE to Anzac‐ in South Utility Corridor (SUC) is at 60% complete.
o Service Connection Design is at 30% complete.
JANVIER:
o Design for Janvier Lagoon and outfall pipe is at 60% complete and waiting for AEP approval to build a new lagoon.
o Service connection design is at 50%.
SAPRAE CREEK:
o Service connection design is at 70%.

B) Progress Update – Construction:
ANZAC:
o ANC Contract #1: Lift Stations - will be tendered late in 2018.
o ANC Contract #2: Construction of water and sewer up to the property line along with road reconstruction – in progress with a completion date Nov 2019.
CONKLIN:
o CLN Contract #1: Sanitary Sewer on Northland Drive - Completed.
o CLN Contract #2: Construction on Two Lift Stations – in progress with completion date Nov 2018.
o CLN Contract #3: Construction of water and sewer up to property line along with road reconstruction on Pine Lane and Poplar Dr. – in progress with completion date Nov 2019.
DRAPER:
o Currently under design.
o Community Engagement took place on June 11, 2018. Communications and Engineering departments are working on follow-up actions.
JANVIER:
o Janvier Contract #1: Construction of water and sewer up to the property line along with road reconstruction – in progress and will be completed by the end of 2018/July 2019.
o Janvier Contract #2: Construction of Lagoon is at 60% design and waiting for AEP approval to build a new lagoon.
• GREGOIRE LAKE ESTATE (GLE):
o GLE Contract #1: Construction of water and sewer up to the property line along with road reconstruction, construction in progress; scheduled to be completed by end of 2018/July 2019.
o GLE Contract #2: Construction of water reservoir, pumphouse and lift station.
o Contract #3: Construction of force-main from GLE to Anzac start late 2018.
SAPRAE CREEK ESTATES (SCE):
o Contract #1: Construction of water and sewer up to the property line along with road reconstruction started and will be completed by July 2019.
o Contract #2: Construction of force-main and gravity main from SCE to Airport Sanitary System - the contract is awarded, construction to commence in October to be completed in July 2019.
• Follow-up on Draper Community Engagement.
• Assessment of project/program risks to continue.
• Assessment of cost of service connection, subsequent preparation of budget requirement and its presentation to Council for approval.

Delayed

4d – Amalgamation Review

 

• Organized meeting with CAO and Rural Coalition to discuss review and the development of the scope on April 30, 2018.
• Developed draft RFP for Third Party Amalgamation Review. Provided to the CAO for review.
• Met on May 29, 2018 with Deputy CAO, Director of Communications and Stakeholder Relations, Director of Financial Services to discuss scope and the customer service survey.
• Teleconference with Rural Coalition.
• Scope Development.

On Target

4e – Emergency Management

 

• Recently recruited Program Coordinator is collaborating with each agreeable community champion to develop prevention and mitigation programs.
• Updates to the community level HRVAs tendered; a regular review process of HRVAs is detailed in the REMP.
• Review draft rural prevention and mitigation programs.
• Complete HRVA updates.

On Target

4f – Inclusion and Partnerships (Rural Coalition)

 

Collaborated with Legislative Services to host RMWB Council meeting in Fort Chipewyan presenting a TRC Update.
• Held 9 open houses throughout the region.
• Collaborated with community associations to support the delivery of 18 activities (WB Library, Conklin Community Association, Sekweha, Anzac FCSS, Seniors Month Committee, Schools, Artist in Residency).
• Delivered 44 activity opportunities for rural residents (seniors activity days, youth field trips, gardening, baseball, beading, nature walks).
• Supported coordination of community events including Treaty Days and Métis Days.
• Support coordination of community events.
• Finalize Rural Newsletter procedures.
• Collaborate with the Regional Recreation Corporation of Wood Buffalo for the Conklin Multiplex grand opening.
• Finalize Rural Engagement Strategy project overview.

On Target

4g – Advocate for Rural and Indigenous communities

 

• Provided support to Conklin Homelessness Committee for a Hamlet Homelessness Estimate to take place in the community.
• Set up community task forces for Rural Homelessness Estimates in Fort Chipewyan, Janvier, Anzac and Fort McKay.

On Target

4h – Transportation Strategy

 

• Awarded the preliminary engineering of egress routes for the rural areas to a consultant.
• Clearwater Drive:
o between Riedel and Hardin Street is 60% complete and is still under construction.
o between Hardin Street and Morrison Street is 40% complete and is still under construction.
• On-Street Parking Study has been completed.
• Secondary Egress Road (previously Saline Creek Parkway) – detailed design has already been awarded with land acquisition to be completed first before any other tasks.
• Administration is working with the Province regarding the reimbursement of funds.
• Transit – Bus Bay Turnout & Transit Shelters on Thickwood Boulevard and Confederation Way - detailed design is 95% complete.
• Transit Facility – Construction contract has been awarded.
• Complete egress routes by the end of 2018.
• Completion of Clearwater Drive construction by end of 2018.
• On-Street Parking Study presentation to Council September 2018.
• Complete land acquisition for Secondary Egress Road.
• Continue working with Province.
• Construction contract by Bus Bay Turnout will be awarded in 2018.
• Construction of Transit Facility will start in 2018.

On Target

4i – Rural Operational Efficiencies & Cost Savings

 

• Successfully merged Environmental Services with Public Works.
• Created Rural Operations Team reporting from Anzac including personnel from roads, environment and parks.
• Continue to explore opportunities for efficient delivery of core services while ensuring fiscal responsibility.
• On schedule for completion in alignment with year-end and 2019 budget cycle.

On Target