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2018 Q3 RMWB Strategic Plan Progress Report

To use the Strategic Priority Progress Chart, click one of the four key strategic priorities to view the strategies and initiatives; hover over the strategies and initiatives to see the progress update information. Click on the strategy and initiatives to see the relevant section in the Strategic Priority Progress Report (also viewable by scrolling down).

Strategic Priority Progress Chart

STRATEGY/
INITIATIVE
Fiscal Responsibility Progress
• On May 8, 2018 the 2018 – 2020 Fiscal Management Strategy was presented to Council along with the 2018 Tax Rate Bylaw. The Tax Rate Bylaw was adopted by Council.
Department Responsible
Finance
Next Steps
Status
Completed
Shared Services Progress
• On May 30, 2018 – the CAO announced to the organization that a Shared Services Model with RRC has been adopted for the areas of Human Resources, Communications and Safety.
• Review of shared service opportunities with Wood Buffalo Regional Library have been placed on hold.
• Wood Buffalo Economic Development Corporation accounting system setup is progressing, a temporary solution is in place while a full system is being put in place.
Department Responsible
Finance
Next Steps
• Wood Buffalo Economic Development Corporation - continue with setup.
Status
On Target
Budgets and Financial Plans Progress • Council has been presented with the first two quarter Financial Performance Reports.
Department Responsible
Finance/CAO
Next Steps
• The Third Quarter Financial Performance Report is scheduled to be presented to Council on October 23rd.
• 2019 Budget and 2020 – 23 Financial Plans are being prepared for Council workshops on November 28 – Dec 1.
Status
On Target
Asset Management Progress
• Draft Asset Management Plans for Transportation, Fleet & Transit, and Water Treatment.
• Expect to have the Draft AMPs for Wastewater Treatment, Facilities, Parks, and Underground Services before October 31, 2018.
• Working in collaboration with Engineering and serving on internal working group.
Department Responsible
Engineering/Public Works
Next Steps
• Council approval of Asset Management Policy and Administration Procedure on November 27, 2018.
• Begin implementation of the Asset Management Plans on January 1, 2019.
• Attend formal meeting throughout the remainder of 2018 and into 2019 to contribute to overarching asset management
Status
On Target
Developing Our People Progress
• Launched unionized performance management/feedback initiatives, including delivery of mandatory training for Supervisors with unionized direct reports.
• Succession Plan / Goal setting for 2019
• Continued to remove barriers to work experience opportunities through collective bargaining.
• Implemented a shared service model with RRC.
Department Responsible
Human Resources
Next Steps
• Continue to reinforce performance management and train new Supervisors
• Meet with each business unit to better understand internal talent and develop.
• Collective bargaining continues with IAFF & RRC.
• Continue to look for ways to improve efficiencies with shared service model.
Status
On Target
Foster equality, diversity and inclusion in the region Progress

Diversity & Inclusion:
• RACIDE continuing to support implementation of the Diversity and Inclusion Community Plan in collaboration with government, businesses, community organizations, etc.
• Human Rights Education and Multiculturalism Fund (HREMF) grant proposal submitted for Employee Diversity Census based on feedback from Human Rights Commission.
• Grant proposal submitted for Inclusive Business Program to Alberta Works.
• Local Coalitions Creating Equity (CCE) working in partnership with RACIDE, conversation café was held with public and organizations in September, and a local response model to hate incidents and hate crimes. 25 participants and 6 facilitators were in attendance. The discussions included how empathy can be created within the perpetrators, how we can heal as a community, how to support survivors, and what actions/initiatives/supports our service providers, businesses, and organizations can implement that would help prevent these issues.
• Discussions with HIV North, Pride YMM, and CMHA to host quarterly LGBTQ2S+ workshops for small businesses, community members, and social profits are underway. Additional fee for service workshops will be available to larger businesses and organizations with all proceeds going towards future Pride initiatives.
• Neighborhood and Community Development (NCD) collaboration with Learning and Development department on providing toolbox talks on topics of inclusion and diversity. Toolbox talks will be developed for delivery to departments in Fall/Winter.
Department Responsible
Corporate and Community Services
Next Steps
• RACIDE working closely with Coalitions Creating Equity on awareness campaign to be launched in November
• Continue building and facilitating partnerships, projects and funding opportunities
• Await response of a successful HREMF grant submission
• Await response of a successful Inclusive Business Program grant submission.
• Implementation of workshops, outcomes measurement
• Toolbox talks on Diversity and Inclusion Implemented

Poverty Reduction:
• Another Poverty Simulation will be scheduled in September to raise awareness in the community on the issue of Poverty.

Status
On Target
Accessibility Progress
• Public Rural Facilities focused on for the beginning of the year. Most of the Rural Facility Assessment are completed and we are working to address issues identified for older buildings. Remainder of Facility Assessments will continue to be undertaken throughout 2018 and into 2019.Assessments will be completed to meet building code changes and requirements as well as Barrier Free Access and reviewing accessibility for vulnerable sector related to aging population. Prioritization will be on public facing buildings.
Department Responsible
Engineering/Public Works
Next Steps
November: Mamawi Centre Fort Chip, Fort Chip pool, RCMP Timberlea (primarily parking lot and entry/public area), Haxton Centre.
• December: SAP Clubhouse, Janvier Contact office, Water Treatment Plant Tower, Underground Services Building.
• 2019: Vista Ridge, Casman Centre and Frank Lacroix
Status
On Target
Intergovernmental Relations Progress
• Working with consultant from CSR process review to build out intergovernmental function.
• Updating advocacy issue document and sharing with Administration and Council.
Department Responsible
Communications & Stakeholder Relations
Next Steps
• Conclude work with consultant and work on developing strategy, tools, and tactics for function.
• Ongoing update of advocacy issue document.
• Coordination of community stakeholder group to discuss potential areas of advocacy.
Status
On Target
Partnerships with Social Profits Progress
• Social Sustainability Plan was presented to Council June 26, 2018, where council adopted the plan as a guiding document. Working towards implementation with the stakeholder group/implementation team. Document has been sent through internal departments to review and incorporate into any aligned department initiatives. Ensure that the plan continues to be community driven, review and analyze feedback. Recreation and Culture Branch within Public Works was responsible for plan development process which is now completed. Neighborhood and Community Development branch within Finance is now leading implementation. A community-based stewardship committee has been formed as of October 16th. Terms of reference have been drafted and community co-chairs have been appointed.
Neighbourhood & Community Development:
• Stewardship Committee has been formed. Key messaging has been developed. Work has started on raising awareness of the Social Sustainability Plan (SSP) in the community. The SSP has already been adopted by some organizations as a guide for their strategic planning
Department Responsible
Public Works - Recreation & Culture
Next Steps
• Community based stewardship committee is meeting monthly
• Stewardship committee will identify primary goals for 2019.
• Neighborhood and Community Development Branch (Corporate & Community Services) now responsible for formal implementation.
• Facilitated sessions to be arranged for the Stewardship Committee to focus on their role in the implementation and evaluation phases. Ensure that the plan continues to be community driven. Review and analyze feedback, as received, to ensure outcomes are met.
Status
On Target
Implement Lessons Learned (2016 Wildfire Review) Progress
• REMP Published, hardcopy and online
• Risk Assessment for Continuity Management Plan for Water Treatment Plant has been completed
Department Responsible
Regional Emergency Services
Next Steps
• Secure funding for Community Resiliency Strategy
• Vulnerable Sector Self-Registry kick off engagement meeting with community organizations – scheduled for November 2, 2018
• Risk Assessment for Continuity Management Plan for Potable Water and Waste Water Treatment Plant pending
• Continuity Management Plan development and revision
• Revisions to Emergency Management ADM-240
Status
On Target
Wildfire Recovery Progress
• Assessment of damage to municipal greenspace document was received and passed on to the GOA’s consultant for their review.
• Assessment of damage to sidewalks, roads, and curbs is ongoing by the consultant. Tender package will be prepared once the assessment is complete.
• Work is still ongoing on the firebreak and trail restoration project and is planned to be 90% complete by the end of 2018. Aspen tree planting will be done in 2019.
• Erosion Control project has been tendered and work is scheduled to begin this fall.
• Compensation to Firebreak homes continues with a goal of completion for May 2019 or sooner.
• Hazardous tree removal is wrapping up throughout the Region.
• The rebuild of the Bike Park is nearing completion, anticipated to be complete by end of October.
Department Responsible
Recovery Task Force
Next Steps
• Design Build RFP for the playgrounds is being reviewed by SCM for tender.
• Tender for the repairs to sidewalks, roads, and curbs is being prepared.
• Negotiations to occur with the Government of Alberta for funding on the damages to greenspace, sidewalks, roads, and curbs.
• Transition of staff has been discussed and in progress.
• RFT for contractor for erosion control work to be awarded in October.
• Focus will be on preparing tenders for all work planned for 2019.
Status
On Target
Public Engagement Strategy Progress
• Citizen Satisfaction Survey completed and presented to Council.
• Working with IT, RFP posted for online engagement platform.
• Public Engagement Framework on pause while CSR process review is implemented.
• Ongoing engagements which have occurred over Q3 include: Cannabis legislation, Land Use Bylaw, and Rural Water and Sewer Service program.
Department Responsible
Communications & Stakeholder Relations
Next Steps
• Work with IT to award RFP on online engagement platform and begin to develop strategy for use of engagement tool.
• Revise Public Engagement Framework based on implementation of CSR process review.
• Some forecasted engagements: Land Use Bylaw, Egress Routes in rural communities, Rural Water and Sewer Service program, Construction Impact Resident Survey, and Transit.
Status
On Target
Youth Progress
• Expansion of MACOY to include 71 youth and 5 mentors. Working closely with Fort McKay and Anzac to include youth from rural communities.
Department Responsible
Corporate and Community Services
Next Steps
• Program runs until May 2019 with current group. Evaluate and report back to Council by Q2 2019.
Status
On Target
Whistleblower Initiative Progress
• Whistleblower Administrative Directive - redrafted
• Whistleblower Council Policy approved by Council (Oct 23, 2018)
Department Responsible
Human Resources
Next Steps
• Finalize amendments and update Whistleblower Directive.
• Bring revised Whistleblower Directive to Council for approval.
• Public report and communication of Whistleblower Directive amendments.
Status
Completed
STRATEGY/INITIATIVE
Encourage Development in the Downtown Progress
• Prepared an RFP to solicit development proposals for the Sports and Entertainment Centre lands.
• Facilitating permits for downtown developments.
• Review of Public Utility Lots
Department Responsible
Planning & Development
Next Steps
• Review submitted proposals for the RFP and select proponent(s)
• Continue managing permits in the downtown and guide applicants through the permit review process. Negotiate with developers to reach a mutually agreeable development proposal.
• Processing request to purchase vacant PUL from RMWB by local realtor. Council approval required.
Status
On Target
Establish Municipal Land Inventory Progress
• Completed
Department Responsible
Planning & Development
Next Steps
• Identify which rural RMWB lots have historical lease issues, which lots are ready for exposure to the open market or development.
Status
Completed
Incentives to Update Store Fronts Progress
• Prepared an Incentives report to research possible incentives available for use. Researched approaches taken by mid and large-sized cities throughout Canada.
Department Responsible
Planning & Development
Next Steps
• Determine which incentives are best suited to fit Council’s goals. Design a framework that provides a breakdown and description of the suite of incentives. Explore approaches for how best to offer the incentives to developers.
Status
On Target
Clear Land Use Plans and Regulations Progress
• Brought forward amendments to cannabis regulations in an effort to provide clarity to the existing regulations in the Smoke Free Bylaw, and allow cannabis retail stores and production facilities in additional Land Use Bylaw districts.
• Seeking the input of stakeholders on the draft Land Use Bylaw, and seeking consultant assistance in drafting the parking and signage regulations.
Department Responsible
Planning & Development
Next Steps
• Monitor effectiveness of cannabis regulations and bring forward subsequent amendments as necessary
• Review and incorporate feedback received on LUB draft from stakeholders. Continue engagement as necessary.
• Review submitted proposals for parking and signage sections and choose consultant to undertake work.
Status
On Target
Riverfront Master Planning & Revitilization Progress
• Preparing council submission package for rezoning riverfront lots along the Clearwater to Parks and Recreation
• Supporting Public Works and Engineering in the upgrading of the riverfront trail along Clearwater River
Department Responsible
Planning & Development
Next Steps
• Bring forward council report recommending the rezoning of residential lots to Parks and Recreation – City Centre for first reading in December.
• Provide support and feedback to Public Work, participate in working group during all stages of the project.
• Comprehensive review and authorization for rezoning of waterfront lots and remediation of contaminated sites along the Snye.
Status
On Target
Review Municipal Development Plan Progress
• Work plan for the MDP has been created, breaking it down into components and fully costing each component so that costs can be factored into the 2019 budget.
Department Responsible
Planning & Development
Next Steps
• Develop scope of work for MDP components, and work with Procurement to post RFP(s) soliciting consultant assistance in delivering the components.
Status
Delayed
Aging in Place Facility Progress
• Continuing Care facility is on track Department Responsible
Corporate and Community Services
Next Steps
• WBHDC working closely with the Province to carry out needs assessment for Aging in Place facility
Status
On Target
STRATEGY/INITIATIVE
Work with Industry and Suppliers – Fly In, Fly Out Progress
• Economic Development is a committee member on the “Be the One” campaign led by the Chamber. The committee has created a strategic plan and implementing strategic priorities to address labour demands in the region. The Chamber hosted a “Be the One” Job Fair in Q3 which focused on jobs that required candidates to live in the region.
Department Responsible
Planning & Development
Next Steps
• The Chamber will launch a website in Q4 specifically focused on the regional labour market. The website will include recruitment tools such as job-specific workforce videos, industry workforce profiles, regional information, etc.
• RMWB will work with the Wood Buffalo Economic Development Corporation to create an economic development strategic plan which includes a branding and marketing strategy for the region, which may influence FIFO.
Status
On Target
Business Attraction and Incentives Progress
• CILUS & Retail Market Analysis is complete. Economic Development is working with Communications and Community Planning & Development to develop a communications plan to ensure the public is aware of the current and future land and retail needs identified in the reports. Presentations have been delivered to The Fort McMurray Construction Association and through Economic Development’s monthly stakeholder meeting, which includes representation of multiple stakeholder groups in the business community.
Department Responsible
Planning & Development
Next Steps
• Present presentation to remaining stakeholders including the Fort McMurray Chamber of Commerce, BILD Wood Buffalo and the Northeastern Alberta Aboriginal Business Association.
• Work with Communications to implement full communications plan, including social media graphics and document to highlight key findings of the reports.
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region.
Status
On Target
Small Business Incubator Progress
• Economic Development continues to provide businesses with support and resources through its Business Resource Centre. Specific programs that have been developed include:
o Business Coaching Programming which is available for up to 200 eligible businesses;
o Keyano College Voucher Program which is available for up to 500 eligible businesses;
o Group Programming such as “Ask an Expert”, workshops and events are available to the entire community free of charge. Economic Development has delivered 29 group programming sessions to the end of September.
o Economic Development is a partner on the Business Support Network (BSN) committee which organizes networking events for the business community. Seven BSN events have been hosted to date.
• Economic Development is co-chair of the Regional Innovation Network (RIN) steering committee. The RIN’s purpose is to formalize the region’s entrepreneurial and innovation ecosystems to improve access and service delivery and programs. The RIN is currently working on a strategic plan for the region.
• Economic Development has established a partnership with Business Link to have a full time Business Link employee in the region until 2020 who will facilitate Business Link workshops, meet with entrepreneurs to assist in business startup activities such as business planning, research and program delivery.
Department Responsible
Planning & Development
Next Steps
• Economic Development will continue to collaborate and partner with stakeholders to develop programming to meet the needs of the business community. To date, Economic Development has 19 business programming events scheduled for Q4 and two BSN events.
• The RIN strategic plan will be complete Q4.
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region.
Status
On Target
Economic Gardening and Pop Up Stores Progress
• Supported Chamber of Commerce in their efforts to create and implement the 2018 summer Public Market.
• Partnered with Willow Lake Community Association to host their first rural tradeshow in June 2018 where local businesses were provided the opportunity to sell goods
Department Responsible
Economic Development
Next Steps
• Providing further support to the Willow Lake Community Association to host a second tradeshow in Winter 2019
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region which may address ‘Economic Gardening and Pop Up Stores’
Status
On Target
Shop Local Program Progress
• Economic Development is working with Communications & Stakeholder Relations to implement a shop local campaign.
• Economic Development continues to provide ongoing business programming through workshops, one-on-one coaching, events and networking. Specific training on procurement is scheduled to assist local businesses in the region.
Department Responsible
Planning & Development
Next Steps
• Participate in the Festival of Trees with a shop local tree.
• Work with community stakeholders to implement shop local campaign.
• Based on demand, Economic Development will work to host additional procurement training workshops.
Status
On Target
Support Arts and Culture Progress
2018 Winter Games Successfully Hosted
• Economic Impact assessment completed.
WoodBuffalo Regional Arts & Culture Master Plan
• Consultant hired in process of completing the plan
• Currently completing analysis of current state
• Any funds unspent in 2018 will be carried forward into 2019 to address implementation.
Comprehensive Multi-year public art plan and implementation guide
• On schedule to be initiated in Q4 2018
Artist in Residency Successful Completion for 2018
• Annual Program completed for 2018
Street Banner Program successfully implemented in Spring and Summer.
• Successfully implemented spring and summer program
Artist in Motion successfully completed two showcases at McMurray Experience for 2018
• Annual Program completed for 2018
Department Responsible
Public Works – Recreation & Culture
Next Steps
2018 Winter Games Successfully Hosted
• Economic Impact Assessment and Legacy funds to be presented in early November to Mayor and Council.
Status
On Target WoodBuffalo Regional Arts & Culture Master Plan
• Selection and prioritization, action and implementation and performance measurement to be completed as next steps (will include community engagement across the region)
• Will be presented to Mayor and Council Q1 2019 for adoption of the plan.
Status
On Target Comprehensive Multi-year public art plan and implementation guide
• Adoption of the plan by the public Art Committee and council to be initiated in Q4 2018
Status
On Target Artist in Residency Successful Completion for 2018
• Budgeted approximately $40,000 for 2019
Status
Completed Street Banner Program successfully implemented in Spring and Summer
• Winter program implementation currently underway
• Budgeted approximately $27,150 for 2019
Status
On Target Artist in Motion
• 2019 costs associated with staff time only to support program
Status
Completed
STRATEGY/INITIATIVE
Truth and Reconciliation Commission Calls to Action Progress
• Review of draft Municipal Response to TRC Calls to Action report. Department Responsible
Communications & Stakeholder Relations - IRR
Next Steps
• Establish new timelines for Municipal Response to TRC Calls to Action report.
• Re-edit draft Municipal Response to TRC Calls to Action report and circulation to Indigenous partners and internal departments.
• Engage Indigenous partners on draft Municipal Response to TRC Calls to Action report in Q4 2018/Q1 2019. Status
Delayed
Indigenous Consultation Progress
• Discussions with Council regarding direction of document. Department Responsible
Communications & Stakeholder Relations - IRR
Next Steps
• Draft policy to use as basis for feedback. • Engage Indigenous partners on draft and refine as necessary. Status
Delayed
Delivery of Water and Sewer Servicing Progress
Design and Construction for Rural Water and Sewer Servicing Program is taking place simultaneously. The work in each community is divided into various contracts.
A) Progress Update – Design:
• ANZAC:
o Lift Station design 100% complete.
o Service connection design is at 30%.
• CONKLIN:
o Design for Water and Sewer Installation on Christina Lake Dr. and Father Mercredi Tr. and 2 packaged Lift Stations is at 60%.
o Service connection design is at 20% complete.
• DRAPER (Delayed):
o Road Design 90% complete.
o Water & Sewer 50% complete.
o Service connection design is at 50% complete.
o Community Engagements took place on May 7, June 11 and September 12, 2018. Communications and Engineering departments are working on follow-up actions.
• GREGOIRE LAKE ESTATE (GLE):
o Land has been acquired from First Nation & private land owners is in process.
o Design for Force Main GLE to Anzac‐ in South Utility Corridor (SUC) is at 60% complete.
o Service Connection Design is at 30% complete.
• JANVIER:
o Design for Janvier Lagoon and outfall pipe is at 60% complete and waiting for AEP approval to build a new lagoon.
o Service connection design is at 50%.
• SAPRAE CREEK:
o Lift Station design is at 90%.
o Service connection design is at 70%.
B) Progress Update – Construction:
• ANZAC:
o ANC Contract #1: Lift Stations – Currently posted with a closing date of Nov 1, 2018.
o ANC Contract #2: Construction of water and sewer up to the property line along with road reconstruction – in progress with a completion date Nov 2020.
• CONKLIN:
o CLN Contract #1: Sanitary Sewer on Northland Drive - Completed.
o CLN Contract #2: Construction on Two Lift Stations – in progress with completion date Nov 2018.
o CLN Contract #3: Construction of water and sewer up to property line along with road reconstruction on Pine Lane and Poplar Dr. – in progress with completion date Nov 2020.
• JANVIER: (Delayed)
o Janvier Contract #1: Construction of water and sewer up to the property line along with road reconstruction – in progress and will be completed by July 2019.
o Janvier Contract #2: Construction of Lagoon is at 60% design and waiting for AEP approval to build a new lagoon.
• GREGOIRE LAKE ESTATE (GLE):
o GLE Contract #1: Construction of water and sewer up to the property line along with road reconstruction, construction in progress; scheduled to be completed by Oct 2019.
o GLE Contract #2: Construction of water reservoir, pumphouse and lift station, construction in progress; scheduled to be completed by Oct 2019.
o Contract #3: Construction of force-main from GLE to Anzac – Tender is planned for Nov 2018 and construction to start by Jan 2019 – Nov 2020.
• SAPRAE CREEK ESTATES (SCE):
o Contract #1: Construction of water and sewer up to the property line along with road reconstruction started and will be completed by Dec 2019.
o Contract #2: Construction of force-main and gravity main from SCE to Airport Sanitary System - the contract is awarded, construction to commence in October to be completed in Dec 2019.
o Contract #3 – Lift Station: Tender is planned for Dec 2018 and construction to start by March 2019 to Nov 2019.
Department Responsible
Engineering
Next Steps
• Follow-up on Draper Community Engagement. • Assessment of project/program risks to continue. • Assessment of cost of service connection, subsequent preparation of budget requirement and its presentation to Council for approval. Status
On Target
Amalgamation Review Progress
• IRR spoke via telephone with Ron Quintal to better understand and seek clarity re: Rural Coalitions request for an Amalgamation Review.
Next Steps
• Scope sent to Rural Coalition Working Group for review.
• Meeting on November 26, 2018 to finalize RFP.
Status
On Target
Emergency Management Progress
• All rural communities have been engaged; plans are underway and near completion
• HRVA interviews completed. Report pending
Department Responsible
Regional Emergency Services
Next Steps
• Rural Plans and Guides are close to completion
• Urban mapping inclusive of evac routes, reception centers etc.
• Operationalizing plans
• Waiting on census information to assist with demographics details
Status
On Target
Inclusion and Partnerships (Rural Coalition) Progress
• Collaborated with community associations to support the delivery of 18 activities (Fort McKay Cultural Camp, Conklin Community Association, Sekweha, Anzac FCSS, Seniors Month Committee).
• Delivered 39 activity opportunities for rural residents (seniors activity days, youth field trips, gardening, baseball, beading, nature walks, youth cooking).
• Supported coordination of community events including Treaty Days and Métis Days.
• Held 2 Open Houses within the rural communities.
• Worked with Willow Lake Community Association on finding a solution to the Anzac Community Hall situation.
• Meeting between Members of Council, RMWB Administration and the Rural Coalition took place on September 18, 2018.
Department Responsible
Communication & Stakeholder Relations - IRR
Next Steps
• Support coordination of community events.
• Working with Communications to finalize Rural Newsletter procedures.
• Collaborate with the Regional Recreation Corporation of Wood Buffalo for the Conklin Multiplex grand opening on October 20 and future programming needs for residents.
• Engage Anzac community on solutions for Anzac Community Hall and make decision on Hall’s future at October 20 special Council meeting in Anzac.
• Rural Coalition meeting to take place on October 30, 2018.
• Explore development of overarching Rural Engagement Strategy and Rural Advisory Committee.
Status
On Target
Advocate for Rural and Indigenous communities Progress
• Updating intergovernmental advocacy issue document (#1H) which has overlap of some issues.
• Supported CAO with briefing notes on matters in rural communities ahead of meeting with government officials at AUMA convention. Rural specific issues included: internet connectivity, EMS site in the south of the region, Dore Beach funding, affordable housing, and Moccasin Flats.
Department Responsible
Communication & Stakeholder Relations - IRR
Next Steps
• Continued updating of advocacy issue document, which captures rural area concerns to speak to other levels of government.
• Supporting CAO and senior leadership with briefing notes and advocacy issue document ahead of meetings with government officials at RMA convention, November 20-22.
Status
On Target
Transportation Strategy Progress
• Completed draft options of egress routes for the rural areas.
• Clearwater Drive:
o between Riedel and Hardin Street is 80% complete. Segment is open for traffic.
• Between Hardin Street and Morrison Street is 90% complete, still under construction.
• On-Street Parking Study has been completed and it was presented to Council for approval. Council accepted study.
• Secondary Egress Road (previously Saline Creek Parkway) – detailed design has already been awarded with land acquisition to be completed first before any other tasks. Work is in progress for the land acquisition.
• Administration is working with the Province regarding the reimbursement of funds.
• Transit – Bus Bay Turnout & Transit Shelters on Thickwood Boulevard and Confederation Way - detailed design is 98% complete. In the process of selecting a contractor.
• Transit Facility – Construction contract has been awarded.
• Overpass on Hardin Street and Hwy 63: initiated a study to evaluate the feasibility of this project including the four-laning of Morrison Street east of Franklin Avenue
East Clearwater Highway
• Continue to liase with the GOA and P&D on the East Clearwater Highway
• Waiting for updated project timeline from the GOA
• Stakeholder Engagement Plan and Survey have been reviewed and vetted
On Street Parking Strategies
• Public Works is working with engineering department of the RMWB to implement on-street parking strategies including improved signage to prevent parking on one side of the congested residential streets in alignment with the on-street parking presentation given to Mayor and Council on September 11, 2018.
• Public Works to place stickers on stop signs informing of no parking within 10 metres
• Change from 1 hour to 2-hour parking signage in front of Jubilee Building as well as McDonald Street
• Work with transit to explore a new location for downtown transit terminal.
Return responsibility of Hwy 63, Hwy 69, Hwy 881 and Winter Roads (Laloche and Fort Chipewyan to Alberta Transportation jurisdiction)
• Public Works is
o In negotiations with Athabasca Minerals regarding taking over 24km section of the Winter Road as well as Conklin West Road, this would be through an LOC while we continue to negotiate with the GOA regarding overall responsibility
o In negotiations with Suncor to take over Poplar Creek Rd
• Have indicated to the GOA that the RMWB will not take over the RDS in relation to the True North Road if it is relocated to facilitate the Fort Hills mine expansion. Therefore, operations and maintenance will in effect be transferred to the GOA through this process
Department Responsible
Public Works/Engineering
Next Steps
• Complete egress routes by the end of 2018.
• Completion of Clearwater Drive construction by end of 2018.
• On-Street Parking Study presentation to Council September 2018.
• Complete land acquisition for Secondary Egress Road.
• Continue working with Province.
• Construction contract by Bus Bay Turnout will be awarded in 2018.
• Construction of Transit Facility will start in 2018.
• Complete study in 2019.

East Clearwater Highway
• GOA to move forward with the Survey and tabulate results and provide a formal report and analysis to RMWB regarding the scope of work for the Benefits Analysis of ECH
On Street Parking Strategies
• Formal bylaw changes to be implemented by Engineering
• Once bylaw changes have been implemented Public Works to facilitate installation of signage, preventing parking on one side of the congested residential streets in alignment to approved bylaws, (once approved by Mayor and Council)
• Stickers have been ordered
• Signs have been ordered and will be installed when received.
• Main street terminal is not needed downtown based on projected population growth, what is needed is a transfer station that alleviates the congestion on main street and the safety risk of the traffic within this area. Public Works is exploring a new location downtown for a transit transfer station to facilitate routing efficiencies. Once analysis is completed, formal recommendation to go to CAO.
Return responsibility of Hwy 63, Hwy 69, Hwy 881 and Winter Roads (Laloche and Fort Chipewyan to Alberta Transportation jurisdiction)
• Continue with negotiations with Oil Sands companies to take over interim responsibility and have them pay for capital upgrades to support their heavy use of this infrastructure. Transfer ongoing maintenance costs to Oil Sands heavy users, while we continue to lobby the GOA to take over full responsibility.
• Waiting for a legal opinion from GOA’s Lawyer regarding the Alberta Governments formal position on why they feel these roads are our responsibility. Once we receive this legal opinion, our legal department can formulate our specific legal response.
Status
On Target
Rural Operational Efficiencies & Cost Savings Progress
• Successfully merged Environmental Services with Public Works and created Rural Operations Team reporting out of Anzac including personnel from roads, environment and parks.
Next Steps
• Continue to explore opportunities for efficient delivery of core services, while ensuring fiscal responsibility.
• Comprehensive Risk analysis of Environmental Services Branch that encompasses operational risk, OH&S risk and Business continuity risk.
Status
Delayed

 

Strategic Priority Progress Report

STRATEGY
/INITIATIVE

PROGRESS

DEPARTMENT RESPONSIBLE

NEXT STEPS

STATUS

Strategic Priority #1: Responsible Government

1a – Fiscal Responsibility
Finance • On May 8, 2018 the 2018 – 2020 Fiscal Management Strategy was presented to Council along with the 2018 Tax Rate Bylaw. The Tax Rate Bylaw was adopted by Council.

Completed

1b – Shared Services

 

• On May 30, 2018 – the CAO announced to the organization that a Shared Services Model with RRC has been adopted for the areas of Human Resources, Communications and Safety.
• Review of shared service opportunities with Wood Buffalo Regional Library have been placed on hold.
• Wood Buffalo Economic Development Corporation accounting system setup is progressing, a temporary solution is in place while a full system is being put in place.
Finance • Wood Buffalo Economic Development Corporation - continue with setup.

On Target

1c – Budgets and Financial Plans

 

• Council has been presented with the first two quarter Financial Performance Reports. Finance/CAO • The Third Quarter Financial Performance Report is scheduled to be presented to Council on October 23rd.
• 2019 Budget and 2020 – 23 Financial Plans are being prepared for Council workshops on November 28 – Dec 1.

On Target

1d – Asset Management

 

• Draft Asset Management Plans for Transportation, Fleet & Transit, and Water Treatment.
• Expect to have the Draft AMPs for Wastewater Treatment, Facilities, Parks, and Underground Services before October 31, 2018.
• Working in collaboration with Engineering and serving on internal working group.
Engineering/Public Works • Council approval of Asset Management Policy and Administration Procedure on November 27, 2018.
• Begin implementation of the Asset Management Plans on January 1, 2019.
• Attend formal meeting throughout the remainder of 2018 and into 2019 to contribute to overarching asset management

On Target

1e – Developing Our People

 

• Launched unionized performance management/feedback initiatives, including delivery of mandatory training for Supervisors with unionized direct reports.
• Succession Plan / Goal setting for 2019
• Continued to remove barriers to work experience opportunities through collective bargaining.
• Implemented a shared service model with RRC.
Human Resources • Continue to reinforce performance management and train new Supervisors
• Meet with each business unit to better understand internal talent and develop.
• Collective bargaining continues with IAFF & RRC.
• Continue to look for ways to improve efficiencies with shared service model.


Completed

On Target

1f – Foster equality, diversity and inclusion in the region

 

Diversity & Inclusion:
• RACIDE continuing to support implementation of the Diversity and Inclusion Community Plan in collaboration with government, businesses, community organizations, etc.
• Human Rights Education and Multiculturalism Fund (HREMF) grant proposal submitted for Employee Diversity Census based on feedback from Human Rights Commission.
• Grant proposal submitted for Inclusive Business Program to Alberta Works.
• Local Coalitions Creating Equity (CCE) working in partnership with RACIDE, conversation café was held with public and organizations in September, and a local response model to hate incidents and hate crimes. 25 participants and 6 facilitators were in attendance. The discussions included how empathy can be created within the perpetrators, how we can heal as a community, how to support survivors, and what actions/initiatives/supports our service providers, businesses, and organizations can implement that would help prevent these issues.
• Discussions with HIV North, Pride YMM, and CMHA to host quarterly LGBTQ2S+ workshops for small businesses, community members, and social profits are underway. Additional fee for service workshops will be available to larger businesses and organizations with all proceeds going towards future Pride initiatives.
• Neighborhood and Community Development (NCD) collaboration with Learning and Development department on providing toolbox talks on topics of inclusion and diversity. Toolbox talks will be developed for delivery to departments in Fall/Winter.

Corporate and Community Services • RACIDE working closely with Coalitions Creating Equity on awareness campaign to be launched in November
• Continue building and facilitating partnerships, projects and funding opportunities
• Await response of a successful HREMF grant submission
• Await response of a successful Inclusive Business Program grant submission.
• Implementation of workshops, outcomes measurement
• Toolbox talks on Diversity and Inclusion Implemented

Poverty Reduction:
• Another Poverty Simulation will be scheduled in September to raise awareness in the community on the issue of Poverty.

On Target

1g – Accessibility

 

• Public Rural Facilities focused on for the beginning of the year. Most of the Rural Facility Assessment are completed and we are working to address issues identified for older buildings. Remainder of Facility Assessments will continue to be undertaken throughout 2018 and into 2019.Assessments will be completed to meet building code changes and requirements as well as Barrier Free Access and reviewing accessibility for vulnerable sector related to aging population. Prioritization will be on public facing buildings. Engineering/Public Works November: Mamawi Centre Fort Chip, Fort Chip pool, RCMP Timberlea (primarily parking lot and entry/public area), Haxton Centre.
• December: SAP Clubhouse, Janvier Contact office, Water Treatment Plant Tower, Underground Services Building.
• 2019: Vista Ridge, Casman Centre and Frank Lacroix

On Target

1h – Intergovernmental Relations

 

• Working with consultant from CSR process review to build out intergovernmental function.
• Updating advocacy issue document and sharing with Administration and Council.
Communications & Stakeholder Relations • Conclude work with consultant and work on developing strategy, tools, and tactics for function.
• Ongoing update of advocacy issue document.
• Coordination of community stakeholder group to discuss potential areas of advocacy.

On Target

1i – Partnerships with Social Profits

 

• Conclude work with consultant and work on developing strategy, tools, and tactics for function.
• Ongoing update of advocacy issue document.
• Coordination of community stakeholder group to discuss potential areas of advocacy.
Public Works - Recreation & Culture • Community based stewardship committee is meeting monthly
• Stewardship committee will identify primary goals for 2019.
• Neighborhood and Community Development Branch (Corporate & Community Services) now responsible for formal implementation.
• Facilitated sessions to be arranged for the Stewardship Committee to focus on their role in the implementation and evaluation phases. Ensure that the plan continues to be community driven. Review and analyze feedback, as received, to ensure outcomes are met.

On Target

1j – Implement Lessons Learned (2016 Wildfire Review)

 

• REMP Published, hardcopy and online
• Risk Assessment for Continuity Management Plan for Water Treatment Plant has been completed
Regional Emergency Services • Secure funding for Community Resiliency Strategy
• Vulnerable Sector Self-Registry kick off engagement meeting with community organizations – scheduled for November 2, 2018
• Risk Assessment for Continuity Management Plan for Potable Water and Waste Water Treatment Plant pending
• Continuity Management Plan development and revision • Revisions to Emergency Management ADM-240

On Target

1k – Wildfire Recovery

 

• Assessment of damage to municipal greenspace document was received and passed on to the GOA’s consultant for their review.
• Assessment of damage to sidewalks, roads, and curbs is ongoing by the consultant. Tender package will be prepared once the assessment is complete.
• Work is still ongoing on the firebreak and trail restoration project and is planned to be 90% complete by the end of 2018. Aspen tree planting will be done in 2019.
• Erosion Control project has been tendered and work is scheduled to begin this fall.
• Compensation to Firebreak homes continues with a goal of completion for May 2019 or sooner.
• Hazardous tree removal is wrapping up throughout the Region.
• The rebuild of the Bike Park is nearing completion, anticipated to be complete by end of October.
Recovery Task force • Design Build RFP for the playgrounds is being reviewed by SCM for tender.
• Tender for the repairs to sidewalks, roads, and curbs is being prepared.
• Negotiations to occur with the Government of Alberta for funding on the damages to greenspace, sidewalks, roads, and curbs.
• Transition of staff has been discussed and in progress.
• RFT for contractor for erosion control work to be awarded in October.
• Focus will be on preparing tenders for all work planned for 2019.

On Target

1l – Public Engagement Strategy

 

• Citizen Satisfaction Survey completed and presented to Council.
• Working with IT, RFP posted for online engagement platform.
• Public Engagement Framework on pause while CSR process review is implemented.
• Ongoing engagements which have occurred over Q3 include: Cannabis legislation, Land Use Bylaw, and Rural Water and Sewer Service program.
Communications & Stakeholder Relations • Work with IT to award RFP on online engagement platform and begin to develop strategy for use of engagement tool.
• Revise Public Engagement Framework based on implementation of CSR process review.
• Some forecasted engagements: Land Use Bylaw, Egress Routes in rural communities, Rural Water and Sewer Service program, Construction Impact Resident Survey, and Transit.

On Target

1m – Youth

 

• Expansion of MACOY to include 71 youth and 5 mentors. Working closely with Fort McKay and Anzac to include youth from rural communities.
Corporate and Community Services • MACOY recruitment presentations will continue in youth-serving organizations until August 1st.
• MACOY applications to close on August 3rd, and Council selections to be made by August 17th.
• MACOY mentors will assist Fort McKay Mentors to develop their youth council.
• Expansion of the MACOY program to proceed September 2018.
• Youth Recovery Engagement report to be completed.

On Target

1n - Whistleblower Initiative

 

• Whistleblower Administrative Directive - redrafted
• Whistleblower Council Policy approved by Council (Oct 23, 2018)
Human Resources • Finalize amendments and update Whistleblower Directive.
• Bring revised Whistleblower Directive to Council for approval.
• Public report and communication of Whistleblower Directive amendments.

Completed

Strategic Priority #2: Downtown Revitalization

2a –Encourage Development in the Downtown

 

• Prepared an RFP to solicit development proposals for the Sports and Entertainment Centre lands.
• Facilitating permits for downtown developments.
• Review of Public Utility Lots
Planning & Development • Review submitted proposals for the RFP and select proponent(s)
• Continue managing permits in the downtown and guide applicants through the permit review process. Negotiate with developers to reach a mutually agreeable development proposal.
• Processing request to purchase vacant PUL from RMWB by local realtor. Council approval required.

On Target

2b –Establish Municipal Land Inventory

Completed

Planning & Development • Identify which rural RMWB lots have historical lease issues, which lots are ready for exposure to the open market or development.

Completed

2c – Incentives to Update Store Fronts

 

• Prepared an Incentives report to research possible incentives available for use. Researched approaches taken by mid and large-sized cities throughout Canada. Planning & Development • Determine which incentives are best suited to fit Council’s goals. Design a framework that provides a breakdown and description of the suite of incentives. Explore approaches for how best to offer the incentives to developers.

On Target

2d – Clear Land Use Plans and Regulations

 

• Brought forward amendments to cannabis regulations in an effort to provide clarity to the existing regulations in the Smoke Free Bylaw, and allow cannabis retail stores and production facilities in additional Land Use Bylaw districts.
• Seeking the input of stakeholders on the draft Land Use Bylaw, and seeking consultant assistance in drafting the parking and signage regulations.
Planning & Development • Monitor effectiveness of cannabis regulations and bring forward subsequent amendments as necessary
• Review and incorporate feedback received on LUB draft from stakeholders. Continue engagement as necessary.
• Review submitted proposals for parking and signage sections and choose consultant to undertake work.

Completed

2e – Riverfront Master Planning & Revitalization

 

• Preparing council submission package for rezoning riverfront lots along the Clearwater to Parks and Recreation
• Supporting Public Works and Engineering in the upgrading of the riverfront trail along Clearwater River
Planning & Development • Bring forward council report recommending the rezoning of residential lots to Parks and Recreation – City Centre for first reading in December.
• Provide support and feedback to Public Work, participate in working group during all stages of the project.
• Comprehensive review and authorization for rezoning of waterfront lots and remediation of contaminated sites along the Snye.

On Target

2f – Review Municipal Development Plan

 

• Work plan for the MDP has been created, breaking it down into components and fully costing each component so that costs can be factored into the 2019 budget. Planning & Development • Develop scope of work for MDP components, and work with Procurement to post RFP(s) soliciting consultant assistance in delivering the components.

Delayed

2g – Aging in Place Facility

 

• Continuing Care facility is on track Corporate and Community Services • WBHDC working closely with the Province to carry out needs assessment for Aging in Place facility

On Target

Strategic Priority #3: Regional Economic Development

3a – Work with Industry and Suppliers – Fly In, Fly Out

 

• Economic Development is a committee member on the “Be the One” campaign led by the Chamber. The committee has created a strategic plan and implementing strategic priorities to address labour demands in the region. The Chamber hosted a “Be the One” Job Fair in Q3 which focused on jobs that required candidates to live in the region.
Planning & Development • The Chamber will launch a website in Q4 specifically focused on the regional labour market. The website will include recruitment tools such as job-specific workforce videos, industry workforce profiles, regional information, etc.
• RMWB will work with the Wood Buffalo Economic Development Corporation to create an economic development strategic plan which includes a branding and marketing strategy for the region, which may influence FIFO.

On Target

3b – Business Attraction and Incentives

 

• CILUS & Retail Market Analysis is complete. Economic Development is working with Communications and Community Planning & Development to develop a communications plan to ensure the public is aware of the current and future land and retail needs identified in the reports. Presentations have been delivered to The Fort McMurray Construction Association and through Economic Development’s monthly stakeholder meeting, which includes representation of multiple stakeholder groups in the business community. Planning & Development • Present presentation to remaining stakeholders including the Fort McMurray Chamber of Commerce, BILD Wood Buffalo and the Northeastern Alberta Aboriginal Business Association.
• Work with Communications to implement full communications plan, including social media graphics and document to highlight key findings of the reports.
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region.

On Target

3c – Small Business Incubator
 

 

• Economic Development continues to provide businesses with support and resources through its Business Resource Centre. Specific programs that have been developed include:
o Business Coaching Programming which is available for up to 200 eligible businesses;
o Keyano College Voucher Program which is available for up to 500 eligible businesses;
o Group Programming such as “Ask an Expert”, workshops and events are available to the entire community free of charge. Economic Development has delivered 29 group programming sessions to the end of September.
o Economic Development is a partner on the Business Support Network (BSN) committee which organizes networking events for the business community. Seven BSN events have been hosted to date.
• Economic Development is co-chair of the Regional Innovation Network (RIN) steering committee. The RIN’s purpose is to formalize the region’s entrepreneurial and innovation ecosystems to improve access and service delivery and programs. The RIN is currently working on a strategic plan for the region.
• Economic Development has established a partnership with Business Link to have a full time Business Link employee in the region until 2020 who will facilitate Business Link workshops, meet with entrepreneurs to assist in business startup activities such as business planning, research and program delivery.
Planning & Development • Economic Development will continue to collaborate and partner with stakeholders to develop programming to meet the needs of the business community. To date, Economic Development has 19 business programming events scheduled for Q4 and two BSN events.
• The RIN strategic plan will be complete Q4.
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region.

Delayed

3d – Economic Gardening and Pop Up Stores

 

• Supported Chamber of Commerce in their efforts to create and implement the 2018 summer Public Market.
• Partnered with Willow Lake Community Association to host their first rural tradeshow in June 2018 where local businesses were provided the opportunity to sell goods
Planning & Development • Providing further support to the Willow Lake Community Association to host a second tradeshow in Winter 2019
• Economic Development will work with Wood Buffalo Economic Development Corporation to develop an economic development strategic plan for the region which may address ‘Economic Gardening and Pop Up Stores’

On Target

3e – Shop Local Program

 

• Economic Development continues to provide free marketing programming to support local business community.
• Secured Procurement Workshop for the local business community.
• Economic Development partnered with Willow Lake Community Association and hosted the first annual Business Trade Show in Anzac.
Planning & Development • Participate in the Festival of Trees with a shop local tree.
• Work with community stakeholders to implement shop local campaign.
• Based on demand, Economic Development will work to host additional procurement training workshops.

On Target

3f – Support Arts and Culture

 

2018 Winter Games Successfully Hosted
• Economic Impact assessment completed.
WoodBuffalo Regional Arts & Culture Master Plan
• Consultant hired in process of completing the plan
• Currently completing analysis of current state
• Any funds unspent in 2018 will be carried forward into 2019 to address implementation.
Comprehensive Multi-year public art plan and implementation guide
• On schedule to be initiated in Q4 2018
Artist in Residency Successful Completion for 2018
• Annual Program completed for 2018
Street Banner Program successfully implemented in Spring and Summer.
• Successfully implemented spring and summer program
Artist in Motion successfully completed two showcases at McMurray Experience for 2018
• Annual Program completed for 2018
Public Works – Recreation & Culture 2018 Winter Games Successfully Hosted
• Economic Impact Assessment and Legacy funds to be presented in early November to Mayor and Council.
Status
On Target
WoodBuffalo Regional Arts & Culture Master Plan
• Selection and prioritization, action and implementation and performance measurement to be completed as next steps (will include community engagement across the region)
• Will be presented to Mayor and Council Q1 2019 for adoption of the plan.
Status
On Target
 Comprehensive Multi-year public art plan and implementation guide
• Adoption of the plan by the public Art Committee and council to be initiated in Q4 2018
Status
On Target
 Artist in Residency Successful Completion for 2018
• Budgeted approximately $40,000 for 2019
Status
Completed
 Street Banner Program successfully implemented in Spring and Summer
• Winter program implementation currently underway
• Budgeted approximately $27,150 for 2019
Status
On Target
Art in Motion
• 2019 costs associated with staff time only to support program

On Target

Strategic Priority #4: Rural and Indigenous Communities and Partnerships

4a – Truth and Reconciliation Commission Calls to Action

 

• Review of draft Municipal Response to TRC Calls to Action report. Communications & Stakeholder Relations - IRR • Establish new timelines for Municipal Response to TRC Calls to Action report.
• Re-edit draft Municipal Response to TRC Calls to Action report and circulation to Indigenous partners and internal departments.
• Engage Indigenous partners on draft Municipal Response to TRC Calls to Action report in Q4 2018/Q1 2019.

Delayed

4b – Indigenous Consultation

 

• Discussions with Council regarding direction of document. Communications & Stakeholder Relations - IRR • Draft policy to use as basis for feedback. • Engage Indigenous partners on draft and refine as necessary.

Delayed

4c – Delivery of Water and Sewer Servicing

 

Design and Construction for Rural Water and Sewer Servicing Program is taking place simultaneously. The work in each community is divided into various contracts.
Design and Construction for Rural Water and Sewer Servicing Program is taking place simultaneously. The work in each community is divided into various contracts.
A) Progress Update – Design:
• ANZAC:
o Lift Station design 100% complete.
o Service connection design is at 30%.
• CONKLIN:
o Design for Water and Sewer Installation on Christina Lake Dr. and Father Mercredi Tr. and 2 packaged Lift Stations is at 60%.
o Service connection design is at 20% complete.
• DRAPER (Delayed):
o Road Design 90% complete.
o Water & Sewer 50% complete.
o Service connection design is at 50% complete.
o Community Engagements took place on May 7, June 11 and September 12, 2018. Communications and Engineering departments are working on follow-up actions.
• GREGOIRE LAKE ESTATE (GLE):
o Land has been acquired from First Nation & private land owners is in process.
o Design for Force Main GLE to Anzac‐ in South Utility Corridor (SUC) is at 60% complete.
o Service Connection Design is at 30% complete.
• JANVIER:
o Design for Janvier Lagoon and outfall pipe is at 60% complete and waiting for AEP approval to build a new lagoon.
o Service connection design is at 50%.
• SAPRAE CREEK:
o Lift Station design is at 90%.
o Service connection design is at 70%.
B) Progress Update – Construction:
• ANZAC:
o ANC Contract #1: Lift Stations – Currently posted with a closing date of Nov 1, 2018.
o ANC Contract #2: Construction of water and sewer up to the property line along with road reconstruction – in progress with a completion date Nov 2020.
• CONKLIN:
o CLN Contract #1: Sanitary Sewer on Northland Drive - Completed.
o CLN Contract #2: Construction on Two Lift Stations – in progress with completion date Nov 2018.
o CLN Contract #3: Construction of water and sewer up to property line along with road reconstruction on Pine Lane and Poplar Dr. – in progress with completion date Nov 2020.
• JANVIER: (Delayed)
o Janvier Contract #1: Construction of water and sewer up to the property line along with road reconstruction – in progress and will be completed by July 2019.
o Janvier Contract #2: Construction of Lagoon is at 60% design and waiting for AEP approval to build a new lagoon.
• GREGOIRE LAKE ESTATE (GLE):
o GLE Contract #1: Construction of water and sewer up to the property line along with road reconstruction, construction in progress; scheduled to be completed by Oct 2019.
o GLE Contract #2: Construction of water reservoir, pumphouse and lift station, construction in progress; scheduled to be completed by Oct 2019.
o Contract #3: Construction of force-main from GLE to Anzac – Tender is planned for Nov 2018 and construction to start by Jan 2019 – Nov 2020.
• SAPRAE CREEK ESTATES (SCE):
o Contract #1: Construction of water and sewer up to the property line along with road reconstruction started and will be completed by Dec 2019.
o Contract #2: Construction of force-main and gravity main from SCE to Airport Sanitary System - the contract is awarded, construction to commence in October to be completed in Dec 2019.
o Contract #3 – Lift Station: Tender is planned for Dec 2018 and construction to start by March 2019 to Nov 2019.
Engineering • Follow-up on Draper Community Engagement.
• Assessment of project/program risks to continue.
• Assessment of cost of service connection, subsequent preparation of budget requirement and its presentation to Council for approval



On Target







Delayed





On Target








On Target





On Target








Delayed











4d – Amalgamation Review

 

• IRR spoke via telephone with Ron Quintal to better understand and seek clarity re: Rural Coalitions request for an Amalgamation Review. Regional Emergency Services • Scope sent to Rural Coalition Working Group for review.
• Meeting on November 26, 2018 to finalize RFP.

On Target

4e – Emergency Management

 

• All rural communities have been engaged; plans are underway and near completion
• HRVA interviews completed. Report pending
Regional Emergency Services • Rural Plans and Guides are close to completion
• Urban mapping inclusive of evac routes, reception centers etc.
• Operationalizing plans
• Waiting on census information to assist with demographics details

On Target

4f – Inclusion and Partnerships (Rural Coalition)

 

• Collaborated with community associations to support the delivery of 18 activities (Fort McKay Cultural Camp, Conklin Community Association, Sekweha, Anzac FCSS, Seniors Month Committee).
• Delivered 39 activity opportunities for rural residents (seniors activity days, youth field trips, gardening, baseball, beading, nature walks, youth cooking).
• Supported coordination of community events including Treaty Days and Métis Days.
• Held 2 Open Houses within the rural communities.
• Worked with Willow Lake Community Association on finding a solution to the Anzac Community Hall situation.
• Meeting between Members of Council, RMWB Administration and the Rural Coalition took place on September 18, 2018.
Communications & Stakeholder Relations - IRR • Support coordination of community events.
• Working with Communications to finalize Rural Newsletter procedures.
• Collaborate with the Regional Recreation Corporation of Wood Buffalo for the Conklin Multiplex grand opening on October 20 and future programming needs for residents.
• Engage Anzac community on solutions for Anzac Community Hall and make decision on Hall’s future at October 20 special Council meeting in Anzac.
• Rural Coalition meeting to take place on October 30, 2018.
• Explore development of overarching Rural Engagement Strategy and Rural Advisory Committee.

On Target

4g – Advocate for Rural and Indigenous communities

 

• Updating intergovernmental advocacy issue document (#1H) which has overlap of some issues.
• Supported CAO with briefing notes on matters in rural communities ahead of meeting with government officials at AUMA convention. Rural specific issues included: internet connectivity, EMS site in the south of the region, Dore Beach funding, affordable housing, and Moccasin Flats.
Communications & Stakeholder Relations - IRR • Continued updating of advocacy issue document, which captures rural area concerns to speak to other levels of government.
• Supporting CAO and senior leadership with briefing notes and advocacy issue document ahead of meetings with government officials at RMA convention, November 20-22.

On Target

4h – Transportation Strategy

 

• Completed draft options of egress routes for the rural areas.
• Clearwater Drive:
o between Riedel and Hardin Street is 80% complete. Segment is open for traffic.
• Between Hardin Street and Morrison Street is 90% complete, still under construction.
• On-Street Parking Study has been completed and it was presented to Council for approval. Council accepted study.
• Secondary Egress Road (previously Saline Creek Parkway) – detailed design has already been awarded with land acquisition to be completed first before any other tasks. Work is in progress for the land acquisition.
• Administration is working with the Province regarding the reimbursement of funds.
• Transit – Bus Bay Turnout & Transit Shelters on Thickwood Boulevard and Confederation Way - detailed design is 98% complete. In the process of selecting a contractor.
• Transit Facility – Construction contract has been awarded.
• Overpass on Hardin Street and Hwy 63: initiated a study to evaluate the feasibility of this project including the four-laning of Morrison Street east of Franklin Avenue
East Clearwater Highway
• Continue to liase with the GOA and P&D on the East Clearwater Highway
• Waiting for updated project timeline from the GOA
• Stakeholder Engagement Plan and Survey have been reviewed and vetted
On Street Parking Strategies
• Public Works is working with engineering department of the RMWB to implement on-street parking strategies including improved signage to prevent parking on one side of the congested residential streets in alignment with the on-street parking presentation given to Mayor and Council on September 11, 2018.
• Public Works to place stickers on stop signs informing of no parking within 10 metres
• Change from 1 hour to 2-hour parking signage in front of Jubilee Building as well as McDonald Street
• Work with transit to explore a new location for downtown transit terminal.
Return responsibility of Hwy 63, Hwy 69, Hwy 881 and Winter Roads (Laloche and Fort Chipewyan to Alberta Transportation jurisdiction)
• Public Works is
o In negotiations with Athabasca Minerals regarding taking over 24km section of the Winter Road as well as Conklin West Road, this would be through an LOC while we continue to negotiate with the GOA regarding overall responsibility
o In negotiations with Suncor to take over Poplar Creek Rd
• Have indicated to the GOA that the RMWB will not take over the RDS in relation to the True North Road if it is relocated to facilitate the Fort Hills mine expansion. Therefore, operations and maintenance will in effect be transferred to the GOA through this process.
Public Works/Engineering • Complete egress routes by the end of 2018.
• Completion of Clearwater Drive construction by end of 2018.
• On-Street Parking Study presentation to Council September 2018.
• Complete land acquisition for Secondary Egress Road.
• Continue working with Province.
• Construction contract by Bus Bay Turnout will be awarded in 2018.
• Construction of Transit Facility will start in 2018.
• Complete study in 2019.

East Clearwater Highway
• GOA to move forward with the Survey and tabulate results and provide a formal report and analysis to RMWB regarding the scope of work for the Benefits Analysis of ECH
On Street Parking Strategies
• Formal bylaw changes to be implemented by Engineering
• Once bylaw changes have been implemented Public Works to facilitate installation of signage, preventing parking on one side of the congested residential streets in alignment to approved bylaws, (once approved by Mayor and Council)
• Stickers have been ordered
• Signs have been ordered and will be installed when received.
• Main street terminal is not needed downtown based on projected population growth, what is needed is a transfer station that alleviates the congestion on main street and the safety risk of the traffic within this area. Public Works is exploring a new location downtown for a transit transfer station to facilitate routing efficiencies. Once analysis is completed, formal recommendation to go to CAO.
Return responsibility of Hwy 63, Hwy 69, Hwy 881 and Winter Roads (Laloche and Fort Chipewyan to Alberta Transportation jurisdiction)
• Continue with negotiations with Oil Sands companies to take over interim responsibility and have them pay for capital upgrades to support their heavy use of this infrastructure. Transfer ongoing maintenance costs to Oil Sands heavy users, while we continue to lobby the GOA to take over full responsibility.
• Waiting for a legal opinion from GOA’s Lawyer regarding the Alberta Governments formal position on why they feel these roads are our responsibility. Once we receive this legal opinion, our legal department can formulate our specific legal response.

On Target

4i – Rural Operational Efficiencies & Cost Savings

 

• Successfully merged Environmental Services with Public Works and created Rural Operations Team reporting out of Anzac including personnel from roads, environment and parks.
Public Works/Engineering • Continue to explore opportunities for efficient delivery of core services, while ensuring fiscal responsibility.
• Comprehensive Risk analysis of Environmental Services Branch that encompasses operational risk, OH&S risk and Business continuity risk.

On Target

 

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