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7. Consultants and Contractors

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Overall Observations

A number of instances were noted where no documentation could be provided to evidence that:

  • Change orders were completed or appropriately approved;
  • Vendor performance reviews were completed; or,
  • Contract close out procedures were completed.

The Municipality should reinforce the requirements for documented completion of these areas and implement monitoring and follow-up of instance of non-compliance.

Quick Summary of Specific Findings

  1. No documentation of vendor performance reviews
  2. Change orders approved from inappropriate authority
  3. No documentation of contract close out reviews
  4. Change orders lacking necessary documentation
  5. Change orders missing approval signatures

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Wildfire Rebuild  [Learn more]

Subzones 2 and 3 in all Winter Maintenance Zones (WMZ) are active [Learn more]