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8. Tenders and Proposals

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Overall Observations

The current policy for procurement is out-of-date and does not comply with the required review date. One instance was noted where no documentation could be provided to evidence the completion of a non-competitive business case, and other performance improvement opportunities around efficiency and consistency were noted. The Municipality should review and renew its procurement policy.

Quick Summary of Specific Findings

  1. Non-compliance with policy review dates
  2. Non-completion of required form for a sole source purchase decision
  3. Unspecified number of bids required before contracts awarded
  4. Inadequate proposal evaluation criteria requirement

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