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6. Travel and Living Expenses

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Overall Observations

No documented evidence of a policy or procedure or regular monitoring over fly-in-fly out, temporary housing accommodation, or taxable benefits could be provided. Within expense reports, instances of un-evidenced approval, non-compliance with expense policies, and self-approval of expenses were noted.

The Municipality should develop policy and procedure documents and mechanisms for monitoring and reporting on travel and living expenses.

Quick Summary of Specific Findings

  1. Lack of fly-in-fly-out travel policy and procedure
  2. Lack of temporary housing policy and procedure
  3. Lack of taxable benefits policy and procedure
  4. Taxable benefits relating to fly-in-fly-out arrangements
  5. Undocumented approval requirements
  6. Self-approval of expense reports
  7. No evidence of approval of expense reports
  8. Non-compliance with expense policy
  9. Expense reports lacking supporting documentation
  10. No monitoring of taxable benefits
  11. Manual approval process
  12. Lack of approval of expenses by a more senior employee

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