The Legislative Services department is responsible for the provision of legislative and administrative support services to Council, Council Committees and quasi-judicial tribunals. Legislative Services is also responsible for administering the Freedom of Information and Protection of Privacy Act (FOIP), municipal elections, policy management, corporate records and Board/Committee recruitment.
Key functions of the respective areas are outlined below:
Legislative and Administrative Support
The Legislative Services department manages all aspects of Council and Standing Council Committee Meetings, including the provision of procedural support and guidance during meetings, agenda preparation, public notices and advertising, all in accordance with governing legislation. Legislative Services also provides administrative support to Council, manages Council’s calendar and oversees the annual volunteer recruitment campaign for Board and Committee members.
Legislative Services manages two quasi-judicial tribunals. The Assessment Review Boards hear and make decisions on appeals regarding assessment matters. The Subdivision and Development Appeal Board hears and makes decisions on appeals related to development matters. These boards make decisions on appeals in accordance with the provisions of the Municipal Government Act.
For further information on quasi-judicial tribunals, please visit the Appeal Boards page.
The Legislative Services department is responsible for conducting all municipal elections and by-elections in accordance with the requirements of the Local Authorities Election Act. Municipal Elections occur every four years on the third Monday in October; however, a by-election can occur at any time.
For further information, please visit the Elections page.
Freedom of Information and Protection of Privacy Act (FOIP)
The FOIP Act protects an individual's privacy by setting out rules for collection, use or disclosure of personal information by public bodies. It also provides citizens the right to access records which are not available by other means. The Legislative Services department receives and responds to all requests for records under the Freedom of Information and Protection of Privacy Act and provides training to other departments on the requirements of that legislation.
For further information, visit the Access to Information and Privacy page.
The Records Management branch ensures that all corporate records are organized and maintained throughout their lifecycle.
The Policy branch provides support to the organization in drafting and managing Council policies, administrative directives and procedures.