Preparedness Recommendations

Review the RMWB’s emergency management governance model and documentation

The RMWB should formally review all of its relevant emergency management governing documentation, including the Emergency Management Bylaw 09/036, ADM-240 Administrative Procedure: Emergency Management Program, and Alberta’s Emergency Management Act to confirm alignment between municipal governance and provincial legislation, and to provide clear decision making authorities within the RMWB under a State of Local Emergency. This would also include reviewing the role of the Director of Emergency Management and the placement of this within the municipal organizational chart.

Enhance the RMWB’s Municipal Emergency Management Plan and refresh it annually

The needs and challenges of all RMWB communities (e.g. Urban Service Area, Rural Communities, and Indigenous Communities) should be reflected in the MEMP, or if more appropriate, the RMWB should consider developing community-specific plans as supplements to the MEMP. This would also include socializing the MEMP with relevant emergency management partners and conducting ongoing annual review of the MEMP to help address any changes in the RMWB’s environment or municipal structures.

Request to realign forest area boundaries with the RMWB’s boundaries

The RMWB should request a change to the Alberta Agriculture and Forestry forest area boundaries to align with the RMWB’s municipal boundaries.

Develop a Recovery Plan as a component of the Municipal Emergency Management Plan

The RMWB should create a Recovery Plan as a component of its MEMP which would outline the key components of the Recovery Framework established during the Wildfire as a template for use in future disaster events.

Enhance emergency management training and exercise requirements

The RMWB’s Training and Exercise Plans provide a strong foundation for improvements to disaster planning and preparedness. To enhance these, training requirements should be increased to include ICS 300 and 400 for all key leadership positions in the Regional Emergency Operations Centre to prepare staff to fulfill their emergency management roles. Exercises should focus on developing the appropriate competencies for staff in their emergency management roles.

Enhance and update existing Business Continuity Plans

In alignment with the CSA Z1600-14 Standard and Sendai Framework, the RMWB should maintain and update their existing Business Continuity Plans with current operational processes and organizational structures. Regular updates are important because they capture organizational and process changes, and provide an opportunity for the RMWB to incorporate leading practices that were identified since the last update. This should also include trauma mitigation plans for emergencies and disasters to minimize the impacts to staff during an incident, and provide trauma supports for staff during and for up to six months after an incident.

Formalize existing Business Continuity Plans as part of standard operating procedures during emergencies and disasters

The RMWB should establish a designated individual or group whose role it is to create, maintain, and update its Business Continuity Plans. This also includes maintaining staff awareness around the Business Continuity Plans, including awareness of their purpose and their practical implication for departments and individuals. Familiarizing staff with existing Business Continuity Plans will help integrate them into emergency or disaster responses.