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Community Impact Grant

The Community Impact Grant provides funding to registered non-profit organizations that meet community needs and contribute toward the strategic priorities identified by the Municipality through the Regional Municipality of Wood Buffalo 2018 – 2021 Strategic Plan. The Community Impact Grant encourages organizations to submit applications that support one or more of three streams:

  1. Community Programs and Projects (CPP);
  2. Community Events (CE); or
  3. New Events (NE).

Program Objectives

The objectives of the Community Impact Grant streams are:

1. Community Programs and Projects (CPP):

  • To provide a program or project that enhances leisure, cultural, recreational opportunities and/or improves the quality of life in the region;
  • To support the design and delivery of preventive social service programs that promote and enhance the well-being of individuals, families and communities;
  • To promote programs or projects that address, as directly as possible, any one of the 94 Calls to Action in the Truth and Reconciliation Commission report;
  • To promote and support community capacity and economic growth;
  • To facilitate and promote investment in local projects by residents;
  • To enrich the cultural landscape of the Municipality; and/or
  • To create/maintain a program for recruiting, training and using volunteers.
2. Community Events (CE) 
  • To support recreational, cultural or social events that are held within the Municipality;
  • To promote events that address, as directly as possible, any one of the 94 Calls to Action in the Truth and Reconciliation Commission report;
  • To subsidize recreational events that address Call to Action # 88 in the Truth and Reconciliation Commission report. 
3. New Events (NE):
  • To provide financial resources to develop and host new and innovative events that enhance the quality of life for residents and bring economic benefits to the community;
  • To promote the development of new events that address, as directly as possible, any one of the 94 Calls to   Action in the Truth and Reconciliation Commission report; and/or
  • To subsidize new recreational events that address Call to Action # 88 in the Truth and Reconciliation Commission report.

Application Process

Applicants shall only submit one application per stream. Late or incomplete applications will not be processed (Community Investment Program Policy FIN-220, Section 3.1.5).
 
Applications should include a detailed outline of budgeted costs, such as supplies and contracted services.
Grant funding may be requested up to a maximum depending on the stream:
  1. Community Programs and Projects – maximum $100,000
  2. Community Events – maximum $20,000
  3. New Events – maximum $50,000, with declining proportion of funding, for a maximum of 3 years (following which, applicants may qualify for the Community Events stream).
Subject to and conditional upon Council approval, the total annual grant distribution, provided sufficient applications are received in each stream, shall be allocated at no less than:
  1. $1,400,000 to Community Programs & Projects
  2. $400,000 to Community Events
  3. $200,000 to New Events

If all eligible applications within a stream receive maximum funding, any surplus funds are transferred to the other stream(s) to maximize allocations.
 
Recommendations are forwarded to Council for approval. Once applications are approved, recipients are notified about the grant amount and the agreement process.
 
In the event of unallocated Community Impact Grant funds, the excess will be reserved for the New Event stream and available for application through presentation to Council on a first-come, first-served basis. Once all funds have been allocated - the program will close for the year.

Application Criteria 

1. Community Programs and Projects (CPP):

  • The program or project must have other sources of funding (e.g., registration fees, other grants, partner contributions, etc.)
  • The program or project must be either no-cost or low-cost for individuals to participate, appeal to the general population and have a high level of community acceptance
  • At least $300,000 of funding will be reserved for programs and projects that meet the Provincial Family and Community Support Services (FCSS) Guidelines:
2. Community Events (CE):   
 
  • The event must have other sources of funding (e.g., other grants, partner contributions, etc.)
  • Events must be:
    • Hosted in the Regional Municipality of Wood Buffalo, open and accessible to the public;
    • Either no-cost or low-cost for individuals to attend event, appeal to the general population and have a high level of community acceptance;
    • In relation to national or provincial holiday or to what may reasonably be seen as a community celebration;
    • An event that has a sport focus (e.g., sports tournament) that shows evidence that the event draws participants from outside the community and utilizes local facilities and businesses;
    • An event that has a cultural focus (e.g., performing arts event, Treaty Day festivals); and/or
    • Non-political in nature.

3. New Events (NE):

  • Events must be new and innovative. Annual or reoccurring events, or the expansion of existing events, are not eligible;
  • New events must also follow the same criteria as the Community Events stream, above;
  • Priority to be given to first-time applicants;
  • Organizations may receive this grant on a declining proportion of funding for a maximum of 3 years (following which, applicants may qualify for the Community Events stream).

Applications pertaining to Reconciliation must:

  • identify the Call to Action in the Truth and Reconciliation Commission report and explain how it will be addressed by the activities of the program or event;
  • be for community-based programs or events within the geographic boundaries of the Regional Municipality of Wood Buffalo; and
  • demonstrate the Indigenous Community’s involvement in the planning, execution, participation and/or follow-up to the program or event.
Programs or events pertaining to reconciliation must:
 
  • should promote healing, language, and cultural restoration and demonstrate realistic goals, objectives, and outcomes; and/or
  • provide Aboriginal athlete development and growth, and continued support for the North American Indigenous Games, including funding to host the games and for provincial and territorial team preparation and travel.

Eligibility Guidelines

The program, project or event defined in the application must have a positive impact and benefit the community-at-large (not only primarily serve the community group or organization’s membership).
 
The organization applying for grant funding must:
  • be registered as a non-profit organization or a community group in partnership with a registered non-profit organization;
  • have the program, project or event and the majority of its participants residing in Wood Buffalo; and
  • have operated in the Municipality for at least one year prior to applying.
The organization applying for the grant funding must not:
  • have more than one year’s worth of unrestricted operating reserve cash; or
  • have outstanding reports, financial statements, or uncommitted grant proceeds for any previous grants received from the Municipality’s Community Investment Program

Reporting Requirements

Recipients must provide:
  • A Six-Month Report due on July 31, 2019; and
  • A Final Report due on February 28, 2020

The reporting templates will be provided, must be filled out in its entirety and shall include:

  • Record of all revenues and expenditures of the organization, including but not limited to the grant;
  • Performance measurements;
  • Examples of how the organization publicly recognized the Regional Municipality of Wood Buffalo (e.g. program advertising materials such as flyers or brochures);
  • Record of participation; and
  • Record of volunteer involvement.

Key Dates and Timelines

Application deadlines:
  • Call for applications – October 3, 2018
  • Application deadline – November 16, 2018
  • Grant approval – tentatively by end of January 2019
  • Grant distribution – within 30 days of receiving signed grant agreements

Recipients are required to complete their program, project or event within the term January 1 – December 31, 2019. 

General Conditions

Information contained in the submitted application shall be part of the public Council agenda and accessible through all methods that the Council agenda is available.
 
The granting of funds in any one Call for Applications shall not guarantee an automatic continuation of such assistance in future years.
 
A condition of accepting funding is that the Municipality has the authority to examine recipients’ records at any time to ensure funds are being used in the manner originally agreed upon. Any funds not used for the project as described in the agreement may have to be returned.
 
Council reserves the right to allocate CIP grants in such a manner as deemed to be in the best interest of the Municipality (Community Investment Program Policy FIN-220, Section 2.1.2).
 

General Contact Information

Community Investment Program
Office of the Chief Financial Officer
Regional Municipality of Wood Buffalo
9909 Franklin Ave.
Fort McMurray, AB T9H 2K4
CIP@rmwb.ca
 

 

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