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Community Plan on Homelessness

2019 Community Plan on Homelessness Grant Documents

CPH Grant Guidelines
CPH Grant Application 

Applications are now being accepted for the 2019/2020 Community Plan on Homelessness (CPH) Grant. The deadline to apply is 4:30 p.m. MST, December 7, 2018. 

In alignment with efforts to end homelessness, the Municipality receives funding allocations from the provincial and federal governments to support the implementation of the Community Plan on Homelessness — Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness 2010-2020.

The Municipality works with the Government of Alberta, the Government of Canada and non-profit organizations to ensure that the objectives and conditions of the program are met on an ongoing basis.

Program Objectives

The objective of the Community Plan on Homelessness is to support the goals outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness 2010-2020, and provide funding to local organizations serving the homeless population in the region, with the objective of meeting the following goals outlined in the 10 Year Plan.

  • Goal I: Education
  • Goal II: Change Management
  • Goal III: Prevention
  • Goal IV: Re Housing 
  • Goal V: Provision of Supports 

Application Process

The call for applications is advertised annually. Applications are reviewed to ensure that they align with the goals outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness, as well as the criteria outlined in both provincial and federal grant funding agreements with the Municipality.  

Applications are considered by the Homelessness Initiative Strategic Committee (HISC) and their recommendations are presented to Council for approval. Once an applicant is successful, the recipient must sign a funding agreement with the Municipality before the allocation is disbursed.

Eligibility Guidelines

Organizations applying for funding must:

  • Be a registered non-profit organization.
  • Offer services that align with Community Plan on Homelessness goals, priorities and objectives, as outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness.
  • Offer programs and/or services that meet the classifications and directive outlined in the call for applications

Eligible Expenses

As per Schedule B in both the provincial and federal contracts, eligible expenses are as follows:

  • Subject to the terms and conditions of the agreement, the costs incurred must be eligible costs as stipulated in the agreement. Eligible costs are only subject to change with the prior written approval of the Municipality (the “eligible costs”).  For greater certainty, any costs not specifically listed in the budget or listed as ineligible costs shall not be eligible costs. Costs that exceed the budgeted amount in each category of the budget require the prior written consent of the Municipality.​​​
  • Eligible costs must be incurred during the term.  No costs incurred prior to or following the term are eligible Costs.
    • If the Municipality requests a program specific audit and/or evaluation following the expiry of the project period, the cost of the audit and/or evaluation is an eligible cost. Other expenses dated outside of the term are not eligible.​
  • Costs are considered eligible only if they are in the opinion of Municipality:
    • directly related to the activities as described in Schedule A of the agreement.
    • reasonable; and
    • correspond with budgeted and requested amounts outlined in Section 7 of Schedule B of the agreement.  
  • Subject to Section A and B hereof, only those costs with respect to which the recipient has incurred an obligation during the term and received goods and services by the end of the term are eligible Costs.

Ineligible Expenses

Whether the program is funded by provincial or federal grant funds, the following is a list of ineligible costs:

  • Entertainment expenses
  • Donations or gifts
  • Fines and penalties
  • Club membership fees
  • Expenses related to affordable housing 
  • Expenses related to social housing
  • Software and/or hardware development and/or purchases that limit or eliminate the involvement of provincial and/or federal evaluations or data collections
  • The portion of the GST that is reimbursed to the recipient
  • Any costs deemed excessive or outside the scope of the budgeted categories in the opinion of the Municipality
  • Audit fees, except when the audit is specifically requested by the Municipality

Evaluation Criteria for Assessment and Approval of Application for Funds

Category Weight
Application qualifications 10%
Partnerships and support 15%
Budget 25%
Outcomes 20%
Program service plan 30%
Total 100%

(Scores are compared with all other submissions. The maximum possible weight is 100.)

Reporting Requirements

Reporting requirements and expectations are outlined in both the provincial and federal agreements. To ensure accountability, the Municipality requires agencies to provide reports, including:

  • Intake reports
  • Six month progress reports
  • 12-month progress report within 30 days of April 30 each year that identifies challenges and successes of the program
  • Exit reports for all Housing First clients
  • Data, case notes, and all interviews to be recorded in Efforts to Outcomes (where applicable)

In accordance with the funding agreement, any and all receipts must be submitted to the Municipality within 30 days following the end of the month, to ensure an accurate account of expenditures. 

Key Dates and Timelines

Application deadlines:

  • Application deadline – December 7, 2018 
  • Grant distribution – anticipated by April 30, 2019

Recipients are required to complete their program between April 1, 2019 - March 31, 2020. 

General Conditions

A condition of accepting funding is that the Municipality has the authority to examine the records of successful recipients at any time, to ensure that grant funds are being used in the manner originally agreed upon. Any funds not used for the project as described in the agreement may need to be returned.

The Municipality reserves the right to allocate Community Investment Program funding in such a manner as deemed to be in the best interest of the Municipality.

General Contact Information

Community Investment Program
Office of the Chief Financial Officer
9909 Franklin Avenue
Fort McMurray, AB T9H 2K4
CIP@rmwb.ca

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