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Community Plan on Homelessness

In alignment with efforts to end homelessness, the Municipality receives funding allocations from the provincial and federal governments to support the implementation of the Community Plan on Homelessness — Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness 2010-2020.

The Municipality works with the Government of Alberta, the Government of Canada and non-profit organizations to ensure that the objectives and conditions of the program are met on an ongoing basis.

Program Objectives

The objective of the Community Plan on Homelessness is to support the goals outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness 2010-2020, and provide funding to local organizations serving the homeless population in the region.

Application Process

Requests for proposals are advertised annually. Applications are reviewed and ranked to ensure that they align with the goals outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness, and the funding requirements outlined by both levels of government.

Recommendations are considered by the Homelessness Initiative Strategic Committee and final recommendations are forwarded to the Community Services Committee for final approval. Once an applicant is successful, the group or organization must sign a funding agreement with the Municipality before the allocation is disbursed.

Eligibility Guidelines

Organizations applying for funding must:

  • Be a registered non-profit organization.
  • Offer services that align with Community Plan on Homelessness goals, priorities and objectives, as outlined in Heading Home: The Right Thing to Do, 10-Year Plan to End Homelessness.

Eligible Expenses

As per Schedule B in the provincial contract, eligible expenses are as follows:

  1. Eligible costs must be incurred during the term. No costs incurred prior to or following the term are eligible costs.
    • If the Municipality requests an audit and/or evaluation following the expiry of the project period, the cost of the audit and/or evaluation is an eligible expense. Other expenses dated outside of the term are not eligible.
  2. Costs are considered eligible only if they are, in the opinion of Municipality:
    • Directly related to the activities
    • Reasonable
    • Correspond with budgeted and requested amounts

Ineligible Expenses

As outlined in the agreement, ineligible expenses include, but are not limited to:

  • Entertainment expenses
  • Donations, gifts, gift cards
  • Fines and penalties
  • Club membership fees
  • Expenses related to affordable housing
  • Expenses related to social housing
  • Software and/or hardware development and/or purchases that limit or eliminate the involvement of provincial and/or federal evaluations or data collections
  • The portion of the GST that is reimbursed to the recipient
  • Any costs deemed excessive or outside the scope of the budgeted categories in the opinion of the Municipality
  • Audit fees, except when the audit is specifically requested by the Municipality

Evaluation Criteria for Assessment and Approval of Application for Funds

Category Weight
Application qualifications 10%
Partners and support 15%
Budget 20%
Outcomes 25%
Program service plan 30%
Total 100%

(Scores are compared with all other submissions. The maximum possible weight is 100.)

Reporting Requirements

Reporting requirements and expectations are outlined in both the provincial and federal agreements. To ensure accountability, the Municipality requires agencies to provide reports, including:

  • Monthly reporting
  • Monthly financial reporting
  • Intake and follow up reports
  • Service Prioritization Data Assessment Tool (SPDAT) Assessment reports
  • Six and 12-month progress reports
  • Exit reports for all Housing First clients

Note: All information should be entered in the Efforts to Outcomes (ETO) database.

In accordance with the funding agreement, any and all receipts must be submitted to the Municipality no later than the 15th day of each month to ensure an accurate account of expenditures. Agencies must also submit a detailed six-month progress report by October 31, and a year-end report within 30 days of April 30 each contract year.

Key Dates and Timelines

Application deadlines:

  • RFP – November 10, 2016
  • Application deadline – December 20, 2016
  • Grant distribution – by April 30, 2017

Recipients are required to complete their project within one year of receiving grant funding.

General Conditions

A condition of accepting funding is that the Municipality has the authority to examine successful recipients’ records at any time to ensure that grant funds are being used in the manner originally agreed upon. Any funds not used for the project as described in the agreement may have to be returned.

The Municipality, in conjunction with the Community Services Committee, reserves the right to allocate Community Investment Program funding in such a manner as deemed to be in the best interest of the Municipality.

Contact

Community and Protective Services Department
9909 Franklin Ave.
Fort McMurray, AB T9H 2K4
780-743-7940
CIP@rmwb.ca

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