Games Legacy Grant

1. Review these guidelines to ensure you or your organization, team or group are eligible for grant funding.
2. 2023 Grant Applications will be submitted through the Online Grant Portal. Log in or register for your CIP Grant Portal account.
3. Complete and submit the application. Proof regarding the legitimacy of the sanctioning organization must also be submitted with the application. The Online Grant Portal will accept applications until 4:30 p.m. on September 21, 2022. Late or incomplete applications will not be processed (Community Investment Program Policy FIN-220, Section 3.1.4).

Stage 2

1. If clarification on the submitted application is required, you will receive an email notifying you that revisions have been requested. Please log in to the CIP Grant Portal to provide clarifications.
2. The Review Panel will review the application and supporting documents in alignment with the evaluation criteria to ensure eligibility and make recommendations to Council. Applicants will be notified of the Review Panel’s recommendation to Council prior to the Council meeting.
3. Recommendations will be presented to Council as the final stage of the application process. The final decision will be made by Council during the Council meeting.
4. Applicants will be notified of Council’s decision following the Council meeting.

The Games Legacy Grant offers two funding streams:

1. Developmental Activities: development of skills through training, programs or activities in amateur sport, arts and/or culture

2. Travel and Accommodation: qualify to compete in provincial, national or international level competitions, including the North American Indigenous Games

The Games Legacy Grant will not fund:

• activities which are the mandate or responsibility of the Federal or Provincial governments, including but not limited to programs and facilities of health care, education, housing and childcare

• political or religious activities

• reside within the Regional Boundary for a minimum of one year
• be a team or group with all members residing within the Regional Boundary
• be a registered non-profit organization or society that has operated within the Regional Boundary of at least one year prior to applying
• apply for competitions, programs, or activities that have happened or are happening between January 1, 2022 and December 31, 2023
• submit only one application and receive only one Games Legacy Grant per Call for Applications
• be in compliance with past reporting requirements (if previously received a Games Legacy Grant)

Eligibility Guidelines

• a program/activity at the amateur level
• specific short-term developmental training/instruction
• new or innovative activities or programs which will enhance the appreciation of sport, culture or the arts
• funding athletes, performers or artists to attend courses or clinics that are not available within the Municipality, for the purpose of acquiring or upgrading skills
• if three or more individual applications are received from members of the same team, the total maximum amount awarded will not exceed the team/group amount ($3,000). The amount awarded will be divided among the applicants
• sending a coach or instructor for training/instruction, that is not available locally, with the intent to bring skills back to be taught in the community. A plan must be in place to disseminate the knowledge to others
• bringing an individual to the Municipality to coach/train athletes, performers, artists, coaches or instructors to upgrade skills beyond what is available locally

Ineligible Expenses

• costs associated with regular year-round training or instruction or an activity that is common practice for the sport, cultural activity, or art; including league play, registration fees, equipment, or clothing/footwear (uniforms, costumes, regalia)
• competitions (see Travel and Accommodation Stream or Community Impact Grant)
• capital and general operating expenses
• expenses related to fundraising activities
• costs funded under other Municipal grant programs
• education and tuition (e.g., university, college, academy, etc.)
• purchase of items for resale
• per diem expenses
• activities deemed by the Municipality as ineligible on a case-by-case basis

• reside within the Regional Boundary; or
• be a team or group with all members residing within Regional Boundary; or
• be a registered non-profit organization or society that has operated within the Regional Boundary at least one year prior to applying.
• apply for competitions, programs, or activities that have happened or are happening between January 1, 2022 and December 31, 2023.
• submit only one application and receive only one Games Legacy Grant per Call for Applications.
• be in compliance with past reporting requirements (if previously received a Games Legacy Grant). 

Eligibility Guidelines

• competitions at a Provincial, National, or International level which are sanctioned by a recognized governing body, and which the applicant has qualified for through a Regional, Provincial, Western Canada, or National event
• North American Indigenous Games and/or Arctic Winter Games, where the applicant has qualified to compete
funds may only be used for travel (e.g., bus tickets, air fare, etc.) and/or accommodations (e.g., hotel, Air BNB, etc.)
• expenses must be directly incurred by the athlete, performer, artist, team/group or coach/instructor
• in the event of an individual minor applicant, travel expenses directly incurred by one parent or guardian may be considered an eligible expense if the minor’s expenses do not exceed the grant maximum 
• if three or more individual applications are received from members of the same team, the total maximum amount awarded will not exceed the team/group amount ($3,000). The amount awarded will be divided among the applicants
• applicants shall not apply until after qualifying for the Provincial / National / International competition or North American Indigenous Games/Arctic Winter Games
applicants must submit a reference letter confirming their qualification to represent at the Provincial, National or International level
• the reference letter is used to establish the applicant's eligibility for the Games Legacy Grant

Reference Letters must:

• be from the governing sport, culture, or art organization
• verify how applicant qualified/was selected to compete
• include contact details
• be signed (or in lieu of signature, writer may email CIP@rmwb.ca directly)
• be dated within 30 days of application
• received by application deadline
• not come from immediate family members

Ineligible Expenses

• Costs associated with regular year-round training or instruction or an activity that is common practice for the sport, cultural activity, or art; including league play, registration fees, or equipment
• Any expenses other than travel or accommodations
• Per diem expenses
• Activities deemed by the Municipality as ineligible on a case-by-case basis

• Athletes, performers, artists, coaches or instructors may be granted a maximum of $1,500
• Teams, nonprofit organizations, or groups may be granted a maximum of $3,000

A successful applicant will be required to:

• use grant funds only in the manner originally agreed upon. Any funds not used for the programs, activities or competitions as described in the application may have to be returned.

• provide an Accountability Report highlighting their development and growth through activities related to amateur sport, arts, and/or culture within the priority framework

Recipients of grants over $1,000 for programs, activities or competitions occurring after grant approval, the Municipality will allocate 50% of the approved grant upon approval. To receive the remaining 50%, the Accountability Report and copies of receipts (up to approved grant value) must be submitted within 60 days of attending or completing the program, activity or competition.

Recipients of grants that are for programs, activities or competitions that have already happened must complete the Accountability Report and provide copies of receipts (up to approved grant value) within 60 days of grant approval for reimbursement.

• During Call for Applications: Information Sessions with CIP Staff (contact Pulse to request a session)
• July 13, 2022: Call for Applications Opens

• September 21, 2022: Call for Applications Closes – deadline to submit your application is 4:30 p.m. MST.

• Sept 19-30, 2022: Clarification and Correspondence with CIP staff
• TBD: Council Meeting and Final Decisions

• TBD: Decision Letters and Accountability Report sent to applicant
• Within 60 days of receipt of completed Accountability Report and expense receipts: Grant Distribution - if program, activity or competition happened prior to grant approval
• 50% within 60 days of grant approval, 50% within 60 days of completing program, activity or competition: Grant Distribution – if program, activity or competition occurs after grant approval
• Within 60 days of the budget year for which the grant was approved: Accountability Report submitted to CIP – if program, activity or competition happened prior to grant approval
• Within 60 days of completing program, activity or competition: Accountability Report submitted to CIP – if program, activity or competition occurs after grant approval

Details of the Council Meeting will be provided at a later date.

Information contained in the submitted application will be part of the public Council agenda and accessible through all methods that the Council agenda is available. The granting of funds in any one Call for Applications does not presuppose a continuation of such assistance in future years.

Council reserves the right to allocate CIP grants in such a manner as deemed to be in the best interest of the Municipality (Community Investment Program Policy FIN-220, Section 2.1.2).