Gather, Laugh, Outreach, Wellness (G.L.O.W)

To be eligible for reimbursement under the GLOW Program, you must:

• Be a current WBRS member

• Participate in an activity with at least four (4) WBRS members

• Take part in an approved social, recreational, or wellness activity 

• Attend the activity outside of work hours

• Claims are first-come, first-served until the $8,500 total budget is gone.

• Submit your receipt within 21 days of the activity

• Ensure the activity takes place between January 1 and October 31

• Submit no more than two (2) claims per calendar year, per member

• Claim no more than $50 per activity, per member

• Limit of one (1) activity (one claim) per reimbursement period, as follows:

  • January 1 to May 31

  • June 1 to October 31

• Not include food or alcohol expenses (these are not eligible for reimbursement)

📌 Important: Activities taking place in November or December are NOT eligible. Food and alcohol are NOT eligible. Members may not submit more than one claim within the same reimbursement period.

·         Food

·         Alcohol

·         Landmark movie tickets

·         Any WBRS-sponsored event or already discounted tickets

If you aren't sure whether something qualifies, ask before you complete the activity.

• Receipts must be submitted within 21 days of the activity, or before the program ends — whichever comes first.
• November and December activities are automatically ineligible.
• Reimbursement is limited to one (1) activity (one claim) per reimbursement period:
  • January 1 to May 31
  • June 1 to October 31

1. Confirm your activity is eligible.
2. One group member completes ONE GLOW Claim Form for the entire group. This will be the person to get the payment for the group.
3. Ensure that the email address provided for payment is not a work one.
4. All names must match the current WBRS payroll list.
5. Each participant must sign the form to show their approval of the submission.
6. Attach itemized receipts for every participant (label them clearly).
7.  Email the form + receipts to wbrs.info@rmwb.ca
8. EFT payments are processed once a month.

*Debit or credit card receipts that do not include a detailed itemization of the expenses will not be considered for reimbursement.

Once approved, cheques will be written monthly. Submissions that have been received prior to the second Friday of month will be reimbursed by end of month.

All others will be reimbursed by end of following month.

•    How much can I claim per activity? You get $50 per activity.

•    How many times can I claim in a year? You can submit up to two (2) claims per calendar year, one       per reimbursement period:

• • January 1 to May 31

  • June 1 to October 31

Each claim is limited to one activity, up to $50 per activity.

•    Is there a minimum of how many people have to participate to make a claim? Yes, your activity must include a minimum of 4 WBRS members.

•    Is there anytime that we are unable to put in a claim to this program? Yes, the program is run from January 1st to October 31st. We will not accept claims received for November or December.

•    Is there a budget assigned to this program? Yes, we have budgeted $8,500 for the year. Once the budget has been depleted, the program stops immediately.

•    Is there a timeframe that I have to submit my receipts? Yes, receipts must be submitted within 21 days of the event or your claim will be rejected.

•    Is there anything that is ineligible for this program? Yes, Food, alcohol, previously discounted events or tickets provided by the WBRS are NOT eligible to claim.

•    How do I know if what our group would like to do is an approved activity? We have a list of eligible activities listed. If the activity you are thinking of doing is not there — contact us before participating.